Buyer II

Compensation:

$53,000 - $55,494 DOE

Compensation Type:

Exempt

Employment Type:

Regular

Grade:

E04

Position Summary

This position performs specialized duties related to the college’s purchasing operations.

MAJOR DUTIES

• Interprets and applies the New Mexico Procurement Code, the Uniform Commercial Code, and federal acquisition regulations and educates others as to their appropriate application.

• Processes purchases; enters requisitions, issues purchase orders, and monitors delivery and shipping dates.

• Monitor supplier/supplier performance to PO commitments and communicate internally.

• Establish and maintain professional, cooperative, and productive working relationships with suppliers and college departments and staff.

• Maintain purchasing Standard Operating Procedures (SOP) for internal and external customers; improve processes as needed to remain current in technology and industry trends.

• Drafts and solicits complex quotes, bids and requests for proposals; reviews, analyzes, evaluates and tabulates responses received; analyzes solicitation responses and ensures compliance with all required terms and conditions, contractual provisions, and clauses; selects and/or recommends suppliers.

• Reviews and posts requests for sole source and emergency procurement, recommending specification edits and eliminate barriers that limit or reduce competition.

• Verifies procurement compliance with all state and federal requirements.

• Maintains knowledge of College/State statutes and federal procurement laws.

• Consults with Risk Management to establish insurance requirements for solicitations on an as needed basis.

• Reviews complex technical specifications and uses departmental requirements to determine and recommend the best procurement methods.

• Reviews purchasing requests and researches existing contracts and cooperative agreements for proper application.

• Prepares supplemental agreements, contract modifications and change orders.

• Provides guidance to college employees in purchasing procedures; assists in preparing bid specifications and scope of work.

• Conducts product research and schedules demonstrations for testing to determine the technical specifications suitable to meet the using department needs and/or identify alternative sources of supply.

• Works with suppliers and college employees throughout the procurement process; resolves bid irregularities, performs price and cost analysis, negotiates terms and conditions.

• Administers high value complex construction contracts, supply bids, and RFPs.

• Works with suppliers, business office, and other departments to facilitate purchasing processes and resolve issues related to purchases, invoicing and delivery.

• Provides procurement related training as needed.

• Provides guidance and assistance to other buyer, attend meetings and functions as directed or in absence of supervisor.

• Presides over and facilitates meetings and conferences, including pre-construction, pre-bid and pre-proposal conferences.

• Reports on overall purchasing activity as required.

• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of the state procurement code (NMSA and NMAC)

• Knowledge of federal purchasing regulations.

• Knowledge of competitive bidding procedures (Biddingo).

• Knowledge and skill in AIA Documents.

• Knowledge and skill in Public Works.

• Knowledge of contract administration.

• Knowledge of college policies and procedures.

• Knowledge of computers and job-related software programs.

• Skill in organization and project management.

• Skill in decision making and problem solving.

• Skill in interpersonal relations and in dealing with the public.

• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Purchasing Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.

• Ability to be bonded.

VALUES STATEMENT

San Juan College is committed to serving the needs of our students through a process of continuous quality improvement. We uphold and affirm the following iCARE values:

• Innovation
• Collaboration
• Accountability
• Respect
• Excellence

The following REQUIRED documents must be submitted with the application in order to be considered . Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• Unofficial transcripts (Optional)
• List of 3 Supervisor References. (Required)
• Letters of Recommendation (Optional)

This position will remain open until filled with the first review of applications occurring on Monday, April 15, 2024.

EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin. disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.