Business Unit Administrator III - R104077

Department:

Business Office

Location: Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R104077

Minimum Requirements:

Bachelor's Degree in Business or related and four years of related experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. Grade 7 (Salary).

Position Description:

This position acts as primary liaison with other divisions and departments including Finance, Grants Management, Sponsor Program Financials and Business Operations/Workday HR; and will require independent leadership and a key managerial role with multiple departments within Student Affairs. This position is responsible for overseeing multiple divisions' financials. They will assist in training
administrative key contacts of new procedures. This position is responsible in gathering and preparing annual budget information and tracking revenue and expenses throughout the year. This position also prepares payment requests, requisitions, invoicing, procard reconciliation approval and divisional account reconciliations. This position makes independent business decisions. Position requires a self-motivated individual who is very detail oriented, focused, team player, reliable and has the ability to prioritize and multitask in a busy financial department.

Essential Duties and Responsibilities

• Prepare monthly division(s) speedtype reconciliations in BA while adhering to strict university deadlines and policies.
• Oversee all division(s) purchasing activities, including approving ProCards/Travel Card transactions, Journal Vouchers, and PeopleSoft
• Financials activities like travel/expense requests, payment requests, and requisitions; assist employees with learning the processes for submitting requests through PeopleSoft Financials and using University-issued ProCards/Travel Cards, prepare UL deposits.
• Prepare the division(s) budget for review and approval by division chief(s) and department finance team, monitor revenue and expense actuals for adherence to budget and generates budget variance reports semi-annually.
• Manage division(s) grants in conjunction with department research team, including preparation of required reports, ensuring the Principal Investigator stays on budget, and other tasks related to grant management.
• Track division(s) employee salaries, update funding sources in Workday, and initiate PETs as needed.
• Collaborate with the HR/Student Affairs team and division coordinator on all division(s) HR and payroll activities including creating supporting documentation for staff recruitments, reviewing and approving payroll, and processing salary changes/one-time payments.
• Provide training and guidance to division(s) staff on university, and Student Affairs policies and procedures.
• Participate in division/department meetings and special projects.
• Serve as backup to other administrative staff as well as other Unit Business Administrators.
• Other duties as assigned.

• General or fund accounting experience
• Excellent knowledge of Excel, Word
• Detail Oriented
• PeopleSoft Financials, BA4, and Workday
• Communication skills - written and verbal

• Knowledge of Accounting Principles
• Good communication skills - written and verbal
• Ability to take initiative, prioritize and Manage time wisely
• Attention to Detail - organizes and maintains a system of records, ensures accuracy in documentation, follows procedures and policies; ability
• to take initiative, prioritize and manage time wisely.
• Work as a team player - reliability,
• Flexible - Able to plan task if another project is more pressing

Salary Commensurate with Experience. Minimum $58,200.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.