Business Specialist

Apply Now Job ID JR101204Date posted 05/22/2024

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $700 million annual budget.

The Business Services Directorate (BSD) has an opening for a Business Specialist position within the Director’s Office Business Office.  This individual will report to the Director’s Office Business Operations Manager.  

Essential Duties and Responsibilities:

• Provide financial/budget support to the Director’s Office (DO) Business Managers.

• Prepare and distribute monthly budget reports and other ad hoc financial reports as assigned.

• Create journal vouchers/entries through PeopleSoft Financials with supporting documentation.

• Responsible for contract administration, review and approval of invoices, pre-vouchers, miscellaneous payments, and travel through PeopleSoft Financials.

• Prepare web requisitions and change orders, travel authorizations, and contract closeout requests for commitments as requested. 

• Monitor commitments for Director’s Office projects.  Maintain signatory documentation for the Director’s Office.

• Act as approving official for Counterintelligence Office and Stakeholder Relations Office credit card holders.

• Act as Property Representative for the Director’s Office.

• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:

• BA or BS degree in Accounting or Finance or equivalent experience based on 2:1 (experience:college) years, plus four (4) years of related work experience.

• Knowledge of Office365, especially Outlook, Excel, Word, PowerPoint, and Teams.

• Ability to create pivot tables and charts in Excel.

• Knowledge of Enterprise Resource Planning Systems (ERP) and running financial queries. 

• Flexible team player with the ability to interact with staff at all levels to accomplish objectives and resolve issues.

• Ability to establish positive working relationships at all levels.

• Ability to prioritize and meet established deadlines.

• Effective oral and written communication skills.

• Must be self-motivated, resourceful, and organized, taking ownership of all assigned work.

• Ability to concentrate on accuracy.

Preferred Knowledge, Skills, and Abilities:

• Familiarity with PeopleSoft Financials and the ability to create queries and generate reports.

• Knowledge of BNL policies, practices, and procedures.

• Familiarity with Power Business Intelligence.

• Familiarity with Workday.

Environmental, Health & Safety Requirements:

The ability to work at a computer/keyboard for extended periods is essential.

Compensation:

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $78,400 - $117,600 / year. Salary offers will be commensurate with the final candidate’s qualification, education, and experience and considered with the internal peer group.

Other Information:

This position is eligible for hybrid work. 

Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file

Equal Opportunity/Affirmative Action Employer

Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class. BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

*VEVRAA Federal Contractor

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