Business Services Specialist (Entry – Intermediate Level)

Job Summary:

The Division of Rheumatology exists to care for patients with rheumatic diseases; to teach undergraduate students, interns, residents, fellows, and practicing physicians; and to conduct research concerning the prevention, treatment, and cure for Rheumatic diseases. This full-time (1.0FTE) benefits-eligible, University Staff (unclassified) position provides administrative and financial support for the Division of Rheumatology by providing professional oversight of human resources, procurement, logistical support, budgetary tracking, reporting, and overall administrative support. The Business Services Specialist will be responsible for performing transactional-level functions for the division. This individual must exercise initiative and understand the complex personnel system of the university and follow appropriate policies and procedures for faculty, professional staff, temporary staff, and other personnel.

Key Responsibilities:

• Hire employees into the CU System by ensuring receipt of all necessary documents. Coordinate as necessary with HRSS, Employee Services, and International Tax.
• Perform monthly adjustments and monitoring of Divisions payroll funding distributions, compensation, job codes, and payroll expense transfers according to awarded budgets for all sponsored projects for grant personnel effort, as well as departmental accounts.
• Maintain all departmental employees’ personnel records, i.e., leave requests, time records, hiring records, moving expenses, scope of work, contract hiring, promotions, separations, etc.
• Provide Grants Manager support in post award transactions, such as assisting with the completion and timely submission of ePERs forms, preparing salary budgets by utilizing employee compensation rates, appropriate fringe benefit rates, and respond to questions from research staff.

• Provide pre-award support as needed to the Clinical Trials Core and Grants Manager, such as submitting contract trial agreements in InfoEd, set up gift card funds, and other programmatic grant support to center and program grants.
• Prepare and submit all subcontracts, applicable standing purchase orders, and amendments for sponsored projects.
• Supports the Division’s administrative team, including but not limited to event coordinating, back up tasks, and taking attendance/meeting minutes.
• Participate with other team members in the development of practices and procedures in areas in need of development/improvement.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2-3 days per week on campus in Aurora, CO and as needed for in-person meetings.

Why Join Us:

The Division of Rheumatology is a national leader in innovative research, medical education, and excellent patient care. This position is a critical and valued team member that assists the division in advancing their work in all mission areas of academic medical education and communicating those successes. This position will work closely with the Division Head and Division Administrator in a growing division offering opportunities for career growth and learning. 

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Entry Level:

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, human resources, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Intermediate Level:

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• One (1) year of professional level experience business administration experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Previous experience working for an academic medical center, particularly in administrative and faculty program support. 
• Demonstrated experience in bookkeeping and journal entries.
• Previous experience working with academic financial processes.
• Experience with University of Colorado systems.
• Experience with financial and accounting concepts.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Detail orientated.
• Demonstrated ability to multi-task, organize, and prioritize duties.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Proficiency with Microsoft Office Suite and ability to learn new software projects.
• Ability to work independently on complex projects and with a variety of constituencies.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Vong Smith, [email protected]  

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by April 15th , 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as:

Entry Level: $50,416 - $64,129

Intermediate Level: $54,864 - $69,787

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .