Business Services Professional Hybrid

Job Summary:

The Business Services Professional in the Division of Cardiothoracic Surgery will join the administrative team and be responsible for performing transactional-level functions across the division under the direction of the Division Administrative Director (DAD).  The purpose of this position is to provide a full range of business and administrative support for the Division of Cardiothoracic Surgery.  Responsibilities for this position include working directly with division faculty for preparation and submission of travel authorizations and expense reimbursements, purchasing and procurement, assisting with credentialing processes, providing recruitment, and onboarding support, and providing high-level administrative support to clinical faculty. The Business Services Professional will also perform payroll adjustments under the direction of the DAD provide project management support and perform a variety of administrative functions as assigned.

Administrative Support 40%

• Provide administrative support to the division and individual faculty, exercising confidentiality, tact and diplomacy.
• Assist faculty with travel by obtaining department approval for travel, University Approval for international travel, and completing expense reports per CU policies and procedures.
• Manage and coordinate planning of annual events and occasional official functions.
• Basic administrative needs across the division including maintain division contact lists and organizational charts; maintain e-mail distribution lists.

Accounting and Finance Support 60%

• Within delegated financial authority, assists with purchasing and procurement.
• Serve as a fiscal staff member for the Divisions and coordinates other procurement related activities and policies, including purchase orders and payment vouchers.
• Adhere to current financial policies and procedures; independently seek training and guidance on new policies and procedures.
• Assist Division leadership with project support, data gathering, entry and administrative support.
• Perform day-to-day transactions related to HR activities for the Divisions including but not limited to: on all aspects of  PET’s and funding distributions.
• Assist with Monthly Financial Detail reports and Foundation accounts.
• Concur Travel and Procurement approver. 

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications

Minimum Qualifications Entry Level:

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

Minimum Qualifications Intermediate:

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution and 1 year of professional level experience.

Applicants must meet minimum qualifications at the time of hire.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications:

• Familiarity with academic financial environment
• Familiarity with University of Colorado systems and policies
• Demonstrated experience in bookkeeping and journal entries.
• Fluency with financial and accounting concepts

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to independently prioritize to best meet division business needs in an environment with multiple priorities and many competing demands.
• Ability to maintain confidentiality.
• Interpersonal skills with the ability to provide excellent customer service, while ensuring fiscal compliance and policy/rule adherence
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Christian Scott, [email protected]

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by March 31st . Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as:

Entry: $51,437-$65,428

Intermediate: $555,975-$71,201

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .