Business Services Coordinator

University of North Carolina at Charlotte, United States

Updated: 3 months ago
Location: Charlotte, NORTH CAROLINA
Job Type: FullTime
Deadline: ;

Position Information
General Information


Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 003055
NC Salary Grade Equivalency GN06
Classification Title Business Services Coordinator - Contributing
Working Title Business Services Coordinator
Salary Range $36,041 - $42,000
Anticipate Hiring Range $36,041 - $42,000
FLSA Status Non Exempt
Division Academic Affairs
Department College of Humanities & Earth and Social Sciences (Col)
Work Unit Criminal Justice and Criminology
Work Schedule
8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of Position
The Criminal Justice & Criminology Business Services Coordinator (BSC) acts as the department office manager, working directly with the Chair and the faculty to facilitate all operations of the Department. This includes managing budgets in multiple accounts including State, Discretionary, Summer School, E&T, Trust, and Grants and Contracts. The BSC maintains department records and paperwork, aids in class scheduling, hires and supervises student workers, facilitates event scheduling, and provides general office reception. The position also involves assisting students, faculty, and visitors with various questions. The person in this role will be responsible for the preparation of Financial Transactions Requests, Assistantships, Electronic Check Requests, NinerWorks Forms (formerly Electronic Personnel Action Forms), various reports from university databases, and approves 49er Mart Requisitions and P-card Requests.
Minimum Education/Experience
Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:

Four-year degree in a related business function; or an equivalent combination of training and experience.
Essential Job Duties
  • Exercise responsibility for administering the budget, which includes making recommendations regarding the use and distribution of funds.
  • Responsible for general fund account maintenance including the monitoring of expenditures and account balances for various funds; balancing internal accounting and records against Banner.
  • Responsible for graduate student contracts and hiring paperwork for part-time faculty.
  • Assist Chair with coordinating and prioritizing funding requests based on account history.
  • Record expenditures and reconcile budgets weekly/monthly for all department funds.
  • Utilize, reconcile, and manipulate data for management reports from different internal and external sources. Apply an understanding of the information to extrapolate key data elements.
  • Compile and organize information from different sources to develop reports and reconcile data.
  • Independently resolve and/or develop recommendations for issues and problems.
  • Resolve financial discrepancies in a timely manner. Problem resolution requires some interpretation of policy and procedures.
  • Work with Academic Advisor, Undergraduate Program Coordinator and Graduate Director to provide students with the correct information on advising, registration, declaring/changing majors, and schedules, procedures for course substitutions.
Other Work Responsibilities
  • Serve as primary departmental resource on business procedures.
  • Assist faculty with budget or financial submissions such as grant paperwork and travel forms.
  • Work professionally with complex, confidential, and sensitive information.
  • Independently provide information to students, faculty, staff, and visitors as needed.
  • Coordinate and direct office support activities by organizing processes around scheduled deadlines such as for academic scheduling, teaching evaluations, speakers, receptions, etc.
  • Other duties, as assigned.
Departmental Preferred Experience, Skills, Training/Education
  • Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
  • Previous experience working in Higher Education as an Office Manager or in a similar role is strongly preferred. Familiarity with UNC systems is a plus.
  • Budget management experience is desired.
  • Google and MS Suite software experience is preferred.
Necessary Licenses or Certifications
Work Location Colvard 5062
Posting date 01/25/2024
Closing date 02/08/2024
Proposed Hire Date 03/04/2024
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.
Please upload reference information including ​names, position titles and company/institutions, phone numbers, and email addresses of at least ​two​ current/previous supervisors.

  • The Search Committee will not contact references without first verifying permission with the finalist​.


Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
  • Do not write ‘see resume’ on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application.
  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

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