Business Services Coordinator

University of North Carolina at Chapel Hill, United States

Updated: about 2 months ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 04 Mar 2024

Posting Information
Posting Information


Department Biochemistry and Biophysics-423001
Career Area Research Professionals
Is this an internal only recruitment? No
Posting Open Date 02/26/2024
Application Deadline 03/04/2024
Position Type Permanent Staff (SHRA)
Position Title Business Services Coordinator - Journey
Salary Grade Equivalent GN07
Working Title Business Services Coordinator
Position Number 20039767
Vacancy ID P018741
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday – Friday; 8:00am – 5:00pm, Flexible Schedule
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $40,306 - $51,502
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The Department of Biochemistry and Biophysics (BCBP) has multiple missions of research, teaching and service. The primary mission is to conduct research in broad areas of modern biochemical and biophysical science. A second key provision is dissemination of up-to-date information about biochemistry, biophysics, and related areas. A third major mission is to provide high quality training in the conduct of research to graduate students, post-doctoral fellows and teaching of undergraduate, graduate, medical and dental students. A fourth major mission is to render service to the State of North Carolina and to the nation by providing expert advice on scientific issues and by contributing to technology transfer and associated economic development. Internationally recognized scientists that include national academy investigators highlight the department’s research program. 
The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service. 
OUR VISION
Our vision is to be the nation’s leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow’s health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.
Position Summary
The Business Services Coordinator (BSC) plays a pivotal role in providing administrative and financial support to the Department of Biochemistry and Biophysics. A key responsibility of this position is serving as the travel coordinator for the department, overseeing all travel arrangements for faculty, staff, students, and guests. The BSC handles various financial tasks, including processing vouchers, purchase requisitions, journal entries, and budget transfers. This role requires a deep understanding of the university’s accounting and financial procedures. Additionally, the position independently oversees and reconciles state, trust, F&A (Facilities & Administration), and faculty start-up funds. The ability to compile and summarize financial data is crucial for preparing monthly financial reports, which are shared with faculty members and the Director of Finance and Administration. These reports play a vital role in budget analysis and forecasting. The BSC is responsible for managing asset inventory which includes recording, tracking, and monitoring the various pieces of equipment within the department while directly reporting to and coordinating with Asset Management. This position is responsible for identifying and submitting requests for all surplus equipment. The BSC organizes, reviews, and oversees records retention in the department. Additionally, this position orders and replenishes supplies, distributes mail, coordinates the pickup and distribution of lab coats, retrieves and distributes campus badges, prints and posts room schedules. In addition to these core duties, the position may also be assigned other tasks as needed.
Minimum Education and Experience Requirements
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Disbursement and procurement processing. Strong communication skills both verbal and written. Exceptional attention to detail. Ability to work independently with little to no oversight. Strong organizational skills and attentiveness to detail are essential for this role. Ability to resolve problems by finding creative solutions. Must be flexible, resourceful, and collaborative. Ability to multi-task. Proficiency in the use of Microsoft Excel & Word.
Preferred Qualifications, Competencies, and Experience
Experience with UNC financial systems such as Connect Carolina (PeopleSoft), BuyCarolina, and Infoporte. Concur and WebTravel are a plus. Surplus Management. Experience reconciling transactions. Experience working with Excel spreadsheets including pivot tables and detailed accounting skills preferable.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/275411

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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