Business Operations Coordinator

Marquette University, United States

Updated: about 2 months ago
Location: Milwaukee, WISCONSIN
Job Type: FullTime

Posting Details
Position Information


Posting Number 201103891
Position Title Business Operations Coordinator
State WI
Employment Status Full Time
Position Status Regular
If Limited Term (End Date of Assignment, Project, or Grant)
Position Type Staff
Job Family Financial Operations and Management
Position Overview
Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make a difference in the lives of students and faculty? We are looking for a highly talented individual to join our team – someone who thinks big, cares deeply, and believes in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit mission emphasizes student engagement with the world around them and formation of the heart and mind.
We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.
Marquette University offers a competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% company match, 5 weeks of time off to start, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view the 2024 Total Rewards Guide .
The Business Operations Coordinator fulfills an administrative support function within the dean’s office in the Klingler College of Arts and Sciences. With Marquette’s new strategic plan and the College of Arts and Sciences being the largest and most diverse academic unit within the university, this is an extraordinary time to join us in this role. This position is responsible for assisting with financial and other management operations, including budgeting, hiring and staff management processes and special projects. This role is part of a dynamic, high-functioning department and requires a strong commitment to high quality work, an eye for detail and a range of skills for reporting and administrative tasks.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
Duties and Responsibilities
1. Monitor budgets for all responsibility centers and transfer funds in accordance with College budget priorities; monitor and reconcile accounts with insufficient funds. Establish budgets for restricted and endowment accounts.
2. Coordinate, budget, and update position details in budget system to initiate salary authorizations for faculty and staff.
3. Coordinate collection of graduate assistant student offer letters, Graduate School spreadsheet data, and CheckMarq financial aid reports to budget and update position details in budgets system to initiate salary authorizations for graduate students.
4. Initiate faculty contracts (tenure track, non-tenure-track, and part-time faculty) and eligible annual faculty merit increase letters.
5. Coordinate hiring process for faculty and staff; liaison with Human Resources.
6. Process purchase orders and reimbursements for the College office. Approve credit card and expense reports for faculty and staff across the College.
7. Provide support and training for staff and faculty on University Policies and Procedures as necessary. Work closely with Comptroller’s Office, Purchasing, Payroll, General Counsel, and other campus departments on general policies and procedures.
8. Hire and supervise Dean’s Office student employees.
9. Perform back up timecard approval duties in Emp Center and enter exempt employees vacation time.
Required Knowledge, Skills and Abilities
  • Associate’s degree
  • A minimum of 2 years of related financial admin experience
  • Strong computer competency, including proficiency in Microsoft Office Professional Suite using advanced features of Excel
  • Demonstrated ability to organize and maintain accurate records, attention to detail
  • Ability to work under pressure and meet required deadlines
  • Knowledge of accounts payable, payroll, purchasing, human resources, and budget functions
  • Ability to maintain confidential records
  • Self-starter, ability to work independently
  • Strong written, verbal, and interpersonal skills
  • Sound judgement and problem-solving skills
  • Strong customer service and organizational skills
Preferred Knowledge, Skills and Abilities
  • Understanding of the higher education or nonprofit environment
  • Bachelor’s degree
  • Team leadership experience
  • Oracle E-Business Suite Applications or similar, such as Workday
Department College of Arts & Science
Posting Date 12/22/2023
Closing Date
Special Instructions to Applicants
All applications for this position must be received through Marquette University’s electronic recruiting system. Please attach a cover letter and resume, as well as the names and contact information for three references.
EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

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