Business Operations Coordinator

Belmont University, United States

Updated: 3 months ago
Location: Nashville, TENNESSEE


Business Operations Coordinator

We are now accepting applications for a qualified Business Operations Coordinator at Belmont University. 

Employment Type 

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

VP Effective & Ed Innovation

Hours 

37.5


Primary Duties and
Responsibilities:		 

Description: 
Are you interested in being part of a team tasked with reimagining education and expanding access to learning? As part of the newly created Educational Innovation division, you will help bring about a future where education knows no bounds. Guided by our commitment to excellence, we are amplifying the voices of experts using innovative technology and unique approaches to learning. Our collaborative and coordinated campus-wide system provides support for reimagining education and expanding our reach. 
As an integral member of the Educational Innovation team, you will support business and operational efforts for Digital Learning & Innovation, Executive Education, and Belmont Online. Join us in transforming the educational experience for our students and faculty through forward-thinking approaches and a commitment to excellence.  

Position purpose: 
Provide administrative, logistical, and strategic support to the EI and EE team, clients, and learners.  Includes communications internally and externally, materials, logistics, scheduling, catering, project coordination, and event planning.  The Operations Coordinator role will also be responsible for budget reconciliation, purchasing system input and Quickbooks input.  Includes administrative and general office support.
Essential Functions:

1. Responsible for all budget related tasks including sorting and properly coding all incoming checks, creating invoices, check requests and deposit tickets, monthly purchasing card reconciliations, inputting and maintaining financial information in Belmont Purchasing System & Quickbooks, and ordering and inventorying materials and supplies.
2. Provide EI and EE leadership team with scheduling and meeting support.  Coordinate availability for meetings, schedule meetings, and manage follow-up documentation for meetings. Interface with and set appointments with clients/executives and their assistants.
3. Coordinate and provide program support for Educational Innovation and Executive Education including reserving venues, scheduling instructors, ordering catering and materials, printing materials, booking travel and hotel, and any related logistics. 
4. Work with EE/EI leadership to review and update information on EE and Belmont Online websites and learning management system platforms.
5. Communicate with internal customers (EE and EI staff, Campus Stakeholders) to fully understand and document program requirements. Plan and document steps and activities required to ensure smooth execution of all events and programs. Provide exceptional customer service to all internal and external customers and clients. 
6. Assist with maintaining paper and electronic records including shared-drives and master calendar.  
7.  The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.


Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 

 

  • Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
  • Ability to work effectively with a wide range of constituencies in a diverse community.
  • Strong written and verbal communication skills.
  • Ability to communicate with internal and external stakeholders at all levels.
  • Ability to effectively prioritize and manage multiple tasks simultaneously.
  • Strong time management skills.
  • Ability to set and achieve deadlines.
  • Highly motivated self-starter who can work with minimal supervision.
  • Must be flexible and capable of working with a variety of personalities and differing work styles in a close work environment.
  • Strong service-orientation and commitment to deliver exceptional customer service.
  • Strong Microsoft Office Suite computer skills.
  • Quickbooks and LMS experience a plus.
   
Required Education HS diploma required, Bachelors degree preferred
  
Required Experience 1-3 years of administrative or accounting experience required, 4-6 years preferred. Higher Ed experience a plus.
  
Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.





The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.



Primary Duties and
Responsibilities:		 

Description: 
Are you interested in being part of a team tasked with reimagining education and expanding access to learning? As part of the newly created Educational Innovation division, you will help bring about a future where education knows no bounds. Guided by our commitment to excellence, we are amplifying the voices of experts using innovative technology and unique approaches to learning. Our collaborative and coordinated campus-wide system provides support for reimagining education and expanding our reach. 
As an integral member of the Educational Innovation team, you will support business and operational efforts for Digital Learning & Innovation, Executive Education, and Belmont Online. Join us in transforming the educational experience for our students and faculty through forward-thinking approaches and a commitment to excellence.  

Position purpose: 
Provide administrative, logistical, and strategic support to the EI and EE team, clients, and learners.  Includes communications internally and externally, materials, logistics, scheduling, catering, project coordination, and event planning.  The Operations Coordinator role will also be responsible for budget reconciliation, purchasing system input and Quickbooks input.  Includes administrative and general office support.
Essential Functions:

1. Responsible for all budget related tasks including sorting and properly coding all incoming checks, creating invoices, check requests and deposit tickets, monthly purchasing card reconciliations, inputting and maintaining financial information in Belmont Purchasing System & Quickbooks, and ordering and inventorying materials and supplies.
2. Provide EI and EE leadership team with scheduling and meeting support.  Coordinate availability for meetings, schedule meetings, and manage follow-up documentation for meetings. Interface with and set appointments with clients/executives and their assistants.
3. Coordinate and provide program support for Educational Innovation and Executive Education including reserving venues, scheduling instructors, ordering catering and materials, printing materials, booking travel and hotel, and any related logistics. 
4. Work with EE/EI leadership to review and update information on EE and Belmont Online websites and learning management system platforms.
5. Communicate with internal customers (EE and EI staff, Campus Stakeholders) to fully understand and document program requirements. Plan and document steps and activities required to ensure smooth execution of all events and programs. Provide exceptional customer service to all internal and external customers and clients. 
6. Assist with maintaining paper and electronic records including shared-drives and master calendar.  
7.  The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.


Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 

 

  • Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
  • Ability to work effectively with a wide range of constituencies in a diverse community.
  • Strong written and verbal communication skills.
  • Ability to communicate with internal and external stakeholders at all levels.
  • Ability to effectively prioritize and manage multiple tasks simultaneously.
  • Strong time management skills.
  • Ability to set and achieve deadlines.
  • Highly motivated self-starter who can work with minimal supervision.
  • Must be flexible and capable of working with a variety of personalities and differing work styles in a close work environment.
  • Strong service-orientation and commitment to deliver exceptional customer service.
  • Strong Microsoft Office Suite computer skills.
  • Quickbooks and LMS experience a plus.
   
Required Education HS diploma required, Bachelors degree preferred
  
Required Experience 1-3 years of administrative or accounting experience required, 4-6 years preferred. Higher Ed experience a plus.
  
Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

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