Business Office Operations Manager

Details

Posted: 19-Mar-24

Location: Port Huron, Michigan

Type: Full-time

Salary: $62,000 - $65,000

Categories:

Administrative/Support
Financial
Other Staff/Administrative
Project/Program Management/Planning

Employment Type:

Full-time

Organization Type:

Higher Education Institution

Salary Details:

based on skills, qualifications, and experience
Business Office Operations Manager 
 
TERMS OF EMPLOYMENT: Full-Time, 52 weeks
 
CLASSIFICATION: Leadership
 
ANNUAL SALARY: $62,000-$65,000 based on skills, qualifications, and experience
 
FLSA STATUS: Salary/Exempt
 
HOURS: 37.5 hours per week; some flexing of hours and schedule to include weekend and evening
hours may be required as determined by the College to meet needs.
 
APPLICATION DEADLINE: Open until filled
 
APPLY ONLINE AT:  Apply online through the “Apply” link listed below.
https://jobs.silkroad.com/StClairCCC/ExternalCareerSite/jobs/173520
GENEROUS BENEFIT PACKAGE AVAILABLE (per current contractual agreement)

• Up to thirty-eight (38) paid time off days annually (prorated based on hire date).
• Up to fourteen (14) paid holidays/days closed throughout the year (includes time off from December 24 through New Year’s Day) depending on the hire date.
• Health insurance benefits: Multiple medical health plan options upon the date of hire. Employer-paid dental, life, and long-term disability insurance upon the date of hire. Reimbursement payments for individuals declining medical and/or dental insurance coverage. Up to $500 annual vision/hearing allowance.
• Participation in TIAA or MPSERS retirement system (includes employer and employee contribution options).
• Scholarship for employee, spouse, and/or dependent children to attend SC4 credit classes covering the full cost of tuition and technology fee (when applicable) per campus guidelines. Additional funds for employment-related education/training each year upon approval.
• Access to educational funds for education, professional memberships, travel, and conferences

JOB SUMMARY: The Business Office Operations Manager will be responsible for the oversight of the operation and maintenance of accounting systems in the business office relating to business services, including credit and non-credit student accounts, facility, and auxiliary operations.
 
RESPONSIBILITIES:

• Oversee all credit and non-credit billing and sponsorship processes for student accounts including related student communications.
• Oversee all institution cash handling functions, including training for staff and students as needed.
• Coordinate Federal student aid business operations in conjunction with the Financial Aid office.
• Manage internal student loan processing, collections, and reconciliations as well as third-party student payment plans.
• Oversee and analyze auxiliary operations business services including campus housing and bookstore.
• Responsible for student accounting software system maintenance, testing, implementation of system updates, and document management.
• Manage registration, payment, and refund processes as well as update of tuition and fees billing tables.
• Oversee external collection agency transactions.
• Prepare reports and paperwork for the annual 1098-T process, revenue and cost analysis process, audits, and other reports as assigned.
• Maintain fixed asset and depreciation schedules.
• Monitor and record daily banking activity.
• Handle check escheating process.
• Perform other duties as assigned.

SUPERVISION RECEIVED: Supervision received from the Controller.
 
SUPERVISION GIVEN: Supervise cashiering and accounts receivable staff; supervise other Business Office staff as assigned.
 
EDUCATION/EXPERIENCE: Bachelor’s degree and two years’ work experience in accounting and/or financial systems required. Master’s degree in accounting, business, related field, and /or CPA preferred. Supervisory responsibilities, higher education, and/or public accounting experience preferred. 
 
MINIMUM QUALIFICATIONS:

• High degree of computer literacy.
• Strong customer service skills with the ability to maintain a positive attitude in all interactions.
• Ability to maintain confidentiality of information.
• Display integrity and ethical framework for decision-making; strong analytical skills.
• Ability to work independently; be a self-starter and work with minimal supervision.
• Ability to foster cooperative relationships and exemplify a cooperative approach to problem-solving. 
• Excellent written and verbal communication skills.
• Highly productive with the ability to meet schedules and timelines.
• Detail-oriented with good organizational skills; high level of accuracy.
• Ability to multi-task, prioritize, and work in a dynamic environment.

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About St. Clair County Community College
SC4 seeks and supports diverse, talented and experienced employees dedicated to maximizing student success. As an equal opportunity institution, it is the policy of SC4 that no person shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination on the basis of race, color, religion, national origin or ancestry, age, sex including gender identity, gender expression, and sexual orientation, marital status, height, weight, disability that does not prevent performing essential job functions, or any other criteria prohibited by law in its academic and vocational programs, activities, admissions, financial assistance or employment efforts. We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, individuals with disabilities and all others to apply. Title IX is a federal law that prohibits discrimination on the basis of sex including gender identity, gender expression, and sexual orientation in any educational program or activity in educational institutions that receive federal funding. This law extends coverage to employment applicants as well as students, emp...loyees, or others affiliated with the College. Learn more or report concerns of potential Title IX violations.
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