Business Office Coordinator

University of South Carolina, United States

Updated: 18 days ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 20 Apr 2024

Posting Summary


Logo
Posting Number STA00203PO24
Job Family Business Operations
Job Function Business Operations
USC Market Title Business Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/132262
Job Level P0 - Professional
Business Title (Internal Title) Business Office Coordinator
Campus Columbia
Work County Richland
College/Division Enrollment Management
Department EM Enrollment Management
State Pay Band 5
Approved Starting Salary $45,133
Advertised Salary Range $45,133
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Standard hours are Monday – Friday from 8:30 am – 5:00 pm with one hour for lunch, for a total of 37.5 per week. This is an in-office position with the possibility of 1-2 days/week remote work after successful completion of a training period and is at the manager’s discretion.
Basis 12 months
Job Search Category Other Professional


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
The Enrollment Management Central Office (EMCO) Coordinator is responsible for supporting business and human resource needs for the seven departments within Enrollment Management: Admissions, Enrollment Data Analytics, Financial Aid, New Student Orientation, Registrar, TRIO programs, and the Visitor Center.
The Coordinator processes and submits staff requests for Payment Requests, Purchase Orders, Travel Authorizations and Expense Reports. They also assist with student hires, I-9 verifications, background checks, temp hires, and position description modifications as needed.
The EMCO Coordinator is an entry-level position perfect for professionals who are just starting out or who are simply looking to switch career paths. We are seeking a team player who has great attention to detail, is intrinsically motivated, and is ready to learn! We offer a balanced and supportive team atmosphere. We would love to consider applicants who have experience in the areas of human resources, purchasing and/or accounts payable, but that is not a requirement. Training will be provided.
The EMCO Coordinator must ensure compliance with university and state policies and procedures for activities related to purchasing, HR, and travel, and also provide accurate and appropriate information to staff members and other internal constituents (e.g. Purchasing Department, Controller’s Office, HR) as needed.
Job Duty #1
Provide support for purchasing within the unit of Enrollment Management (Admissions, Visitor’s Center, Enrollment Data Analytics, Financial Aid, and New Student Orientation with occasional assistance to TRIO and Registrar). Ensure that offices are in compliance with all related policies and procedures. As assigned, timely process, review, and submit staff requests for Payment Requests and Purchase Orders. Serve as a purchasing card holder for department purchases. Timely notify supervisor of problems or concerns with purchasing activity. Maintains confidentiality for all transactions and submissions. Assist as needed and directed by the Assistant Director of Business Operations.
Percentage of Time 30
Job Duty #2
Provide support for travel functions within the unit of Enrollment Management (Admissions, Visitor’s Center, Enrollment Data Analytics, Financial Aid, and New Student Orientation with occasional assistance to TRIO and Registrar). Ensure that offices are in compliance with all related policies and procedures. As assigned, timely process, review, and submit staff requests for Travel Authorizations and Expense Reports. Serve as a travel card holder for department purchases. Timely notify supervisor of problems or concerns with travel activity. Maintains confidentiality for all transactions and submissions.
Percentage of Time 30
Job Duty #3
Provide support for personnel functions for the offices within the unit of Enrollment Management (Admissions, Visitor Center, Enrollment Data Analytics, Financial Aid, and New Student Orientation with occasional assistance to TRIO and Registrar). Follow HR policies and procedures to timely and accurately assist with completing actions such as student hires, I-9 verifications, background checks, temp hires, and position description modifications as needed. Assist in maintaining personnel files. Maintains confidentiality for all transactions and submissions. Assist as needed and directed by the Assistant Director(s) of HR.
Percentage of Time 30
Job Duty #4
Perform other general office functions as needed and other duties as assigned.
Percentage of Time 10
Minimum Qualifications
Bachelor’s degree and no prior work experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications
  • Prior work experience, particularly in college or university business office settings, is preferred.
  • Knowledge of University of South Carolina policies, procedures, financial systems, and HR systems is preferred.
Knowledge/Skills/Abilities
  • Excellent written and verbal communication skills are required.
  • Keen attention to detail and ability to maintain confidential information are required. Must be sensitive to the private nature of personnel and financial information.
  • Considerable computer mastery with specific knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe Acrobat is essential.
  • Must demonstrate strong analytical skills, the capacity to learn web-based financial and HR systems, and the ability to correctly interpret USC policies and procedures.
  • Must be able to establish and sustain positive working relationships with staff, co-workers, and other internal constituents across campus.
  • Must be able to manage sensitive personnel and financial situations and information with confidentiality and discretion.
  • Ability to effectively and appropriately manage time and prioritize tasks is required.
  • Must be able to manage multiple concurrent tasks of a varied nature.
  • Must possess excellent organizational skills.
  • Must be able to work independently with little direction as well as collaboratively within a team.


Job Duties


Job Duty
Provide support for purchasing within the unit of Enrollment Management (Admissions, Visitor’s Center, Enrollment Data Analytics, Financial Aid, and New Student Orientation with occasional assistance to TRIO and Registrar). Ensure that offices are in compliance with all related policies and procedures. As assigned, timely process, review, and submit staff requests for Payment Requests and Purchase Orders. Serve as a purchasing card holder for department purchases. Timely notify supervisor of problems or concerns with purchasing activity. Maintains confidentiality for all transactions and submissions. Assist as needed and directed by the Assistant Director of Business Operations.
Essential Function Yes
Percentage of Time 30
Job Duty
Provide support for travel functions within the unit of Enrollment Management (Admissions, Visitor’s Center, Enrollment Data Analytics, Financial Aid, and New Student Orientation with occasional assistance to TRIO and Registrar). Ensure that offices are in compliance with all related policies and procedures. As assigned, timely process, review, and submit staff requests for Travel Authorizations and Expense Reports. Serve as a travel card holder for department purchases. Timely notify supervisor of problems or concerns with travel activity. Maintains confidentiality for all transactions and submissions.
Essential Function Yes
Percentage of Time 30
Job Duty
Provide support for personnel functions for the offices within the unit of Enrollment Management (Admissions, Visitor Center, Enrollment Data Analytics, Financial Aid, and New Student Orientation with occasional assistance to TRIO and Registrar). Follow HR policies and procedures to timely and accurately assist with completing actions such as student hires, I-9 verifications, background checks, temp hires, and position description modifications as needed. Assist in maintaining personnel files. Maintains confidentiality for all transactions and submissions. Assist as needed and directed by the Assistant Director(s) of HR.
Essential Function Yes
Percentage of Time 30
Job Duty
Perform other general office functions as needed and other duties as assigned.
Essential Function Yes
Percentage of Time 10


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 03/06/2024
Job Close Date 04/20/2024
Open Until Filled No
Special Instructions to Applicant
You may be asked to complete an assessment to rate your attention to detail.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. 
We are only accepting applications submitted by April 20, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities


 Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/165278
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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