Business Manager, Department of Finance & Business Administration (College of Medicine-Phoenix)

As a Business Manager, you will assist with managing the daily financial and administrative operations. You will be responsible for assisting the Director of Operations with budget management, maintaining monthly reporting, and working with managers and staff to provide business reporting support. Other duties will include support of department operational activities such as human resources liaison, space, inventory, and IT, as well as project and initiative activities that arise.

A high degree of professionalism, organization, discretion, initiative, collaboration, and ability to follow instructions while using good judgment and problem-solving skills is expected. The candidate must be capable of performing various tasks independently and under the direction of a supervisor.

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Bioscience Core in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .

Financial Management:

• Responsible for financial management of departmental accounts.
• Prepare or coordinate preparation of financial and administrative reports; analyze and interpret statistics, financial data, and management planning data for predicting resource needs and developing long range plans.
• Review and analyze the needs of staff, capital equipment/improvements, supplies and services.
• Assist in managing the process for all department non-sponsored projects financial contract needs, including working with University contracting services and the departments Directors of Operations and Center Directors to ensure college financial agreements are in compliance and executed in a timely manner.
• Work closely with the COM-P Res. Office post award managers to review personnel effort on sponsored projects and adjust the payroll distribution sheets accordingly, document changes and coordinate with the finance team assigned accountants. 
• Generate and following up on departmental invoicing to external entities and external partners.
• Works closely with the COM-P finance teams assigned departmental accountants.

Budget Management:

• Budget responsibilities include managing (internal, contract, local, etc.) budgets, preparing monthly & quarterly financial reports, and analyzing established performance objectives and measures.
• Provide assistance with the preparation and management of departmental operating budgets for all funding sources (internal, contract, local, etc.) based on trend analysis, forecasting, and guiding principles.
• Consult with DO on departmental shifts and trends associated with budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.
• Advise department staff on financial matters when appropriate.
• Analyze departmental expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.
• Assist DO with financial and operating analysis and interpreting statistics, financial and management planning, predicting resource needs, and developing long range plans.
• Assist DO with Developing and establishing procedures for the budget process and daily operations according to policies and procedures established by the university, college and outside governing agencies.

Employee Hiring and Onboarding:

• Coordinates with the Dept. Admin in setting up faculty candidate interviews, itineraries and making travel arrangements for in-person interviews.
• Works with the DO and Admin to manage and ensure electronic recruitment documents are organized.
• Assists the Chair, DO and faculty with departmental hiring procedures for faculty and staff.
• Works with the Finance team to ensure funding of position control numbers (PCN's) generated by HR.
• Works with the Admin Assist/Dept Coordinator with On-boarding (intriduction, computers, Zoom phone etc.) of faculty and staff.

Other Responsibilities:

• Assist with managing a variety of operational processes and/or projects as needed, including updating and improving standard operating processes, procedures and practices.
• Serve as contact/liaison to manage department inventory and bi-annual university capital inventory reporting process.
• Interpret, implement, develop, and/or recommend changes to policies and procedures based on internal and external needs.
• Communicate and follow up with faculty, staff and students with HR/Payroll/Busar's Office/Stipend related questions/issues.

Additional duties as assigned.

Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills.
• Skill in preparing detailed reports on a timely basis.
• Demonstrated ability to analyze and problem-solve.
• Demonstrated skill in working independently and within a team environment.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Three (3) years of relevant work experience, or equivalent combination of education and work experience.

• Bachelor's degree in Business Administration or related field of study.

• At least 3 years higher education or government business experience.

• Experience working with departmental hiring and recruitment activities.

• Demonstrated experience with budgets and reports.

• Experience with quality process management and improvement.

• Professional demeanor and regard for confidentiality and handling sensitive information in a discreet manner.

College of Medicine-Phoenix, Office of Human Resources

[email protected]

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).