Business Coordinator

University of Maryland, United States

Updated: 12 days ago
Location: College Park, MARYLAND
Deadline: ;

Posting Details
Posting Details


Position Number: 129156
Title: Coordinator
Functional Title: Business Coordinator
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 100
Unit: UGST-Undergraduate Studies
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Office of the Associate Provost and Dean for Undergraduate Studies seeks an experienced and professional staff member to serve as a Business and Administrative Coordinator in the Office of the Dean. Under the supervision of the Business Manager, the individual will collaborate closely with other business staff daily on division-level tasks including but not limited to payroll, procurement, travel, honorariums, student awards, and etc.
This position must follow the University financial management standards, general management and accounting principles, practices, methods, and techniques. They will work as a liaison to units throughout campus, including but not limited to, the Comptroller’s Office, Accounts Payable and Procurement, and will assist in all operational and financial areas of the division as needed.
A successful candidate must be able to work independently and demonstrate the ability to maintain high-quality customer service, confidentiality, and efficiency in daily operations. In addition, a successful candidate must be enthusiastic, positive, detail-oriented, self-motivated, and have a demonstrable ability to take initiative.
Benefits Summary Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:
Education:
  • Bachelor’s degree in business or related field from an accredited college or university; or an equivalent combination of education and experience.


Experience:
  • At least 3 years of experience performing a combination of business operations including but limited to payroll, accounting, travel, purchasing, and/or human resource functions in an institution of higher education.


Knowledge, Skills, and Abilities:
  • Thorough knowledge and experience with Microsoft Office Suite (Excel, Word, PDF, PowerPoint).
  • Excellent organizational, planning, and interpersonal skills with an ability to work independently with strong initiative and collegiality.
  • Ability to triage multiple concerns of faculty, staff, students and administrators while maintaining strict confidentiality and adhering to strict deadlines.
  • Excellent oral and written communication skills and the ability to interact effectively with supervisor, staff, co-workers and external agents.
Preferences:
Preferences:
  • Experience with automated accounting and payroll systems/applications including but not limited to PHR, e-Terp, KFS, Concur, SAS and etc. is strongly preferred.
  • Ability to organize and execute multiple assignments with overlapping deadlines.
  • Willingness to adapt quickly to changes in assignments, and to work in a team.
  • Strong attention to detail.
Additional Certifications:
Additional Information:
Duties and Responsibilities:
  • Initiate, follow through and oversee all payroll functions for Office of the Dean and its programs.
  • Process academic/personnel (hourly, contractual, staff, faculty, GA, and etc.) appointment creation, modification, and termination.
  • Calculate and process pay adjustments and leave adjustments.
  • Reconcile pay-calc and analyze payroll reports biweekly
  • Create C1/C2 contracts, exempt/non-exempt/GA offer letters for final approval.
  • Monitor, review, and analyze monthly reports in all areas of payroll, time and leave, benefits, and personnel as required by the Business Manager and/or the Assistant Dean.
  • Collaborate with the Strategic Initiatives Director in on-boarding sessions for all new hires.
  • Coordinate with other units’ staff to process student awards in SAS. Monitor student awards expenditure and run reports.
  • Serve as the Federal Work Study representative to manage FWS hires, appointments, and expenditures.
  • Collaborate with UGST units to process foundation disbursement requests from UMCPF.
  • Manage both capital and Designated Non-Capital inventory and their database for Office of the Dean and its programs.
  • Process, authorize and monitor invoice payments and work with vendors to assure compliance. Process financial transactions including but not limited to honorarium payments, requisitions/purchase order, and transfer of funds.
  • Reconcile procurement card logs for directors and Dean’s office staff. Maintain purchasing card records and determine compliance with division and campus regulations.
  • Oversee unit billing for postage, telephone, and copier programs.
  • Process travel requests and travel reimbursements for the Office of the Dean. Serve as liaison between UGST and the Travel Office in negotiating and securing contracts for events.
  • Represent the Dean’s Office as appropriate, including discussions of confidential and sensitive information.
  • Maintain records of a sensitive nature; make judgments on the relative importance of regular tasks and unexpected assignments.
  • Conduct effective and confidential communication with all clientele while protecting the integrity of the University.
  • Participate in all staff initiatives, serving as Undergraduate Studies representative when requested.
  • Promote and assure a professional and cohesive office environment serving as an example and as a reference point for all staff within Undergraduate Studies.
  • Train staff in areas of expertise as required.
  • Prioritize specific goals and requirements as defined by the Assistant Dean for Finance and Personnel.
  • Assist with other tasks as needed.


Salary Range: $65,000 – $72,000
Job Risks Not Applicable to This Position
Physical Demands
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and small carry parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.
Posting Date: 02/29/2024
Closing Date:
Open Until Filled Yes
Best Consideration Date 03/15/2024
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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