Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University Health Science Center

Department

SHS Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment    

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

  

Who we are  

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

  

What we want   

The Business Coordinator III, under general supervision, performs and coordinates a variety of business activities requiring independent judgement with limited supervision. Activities include purchasing, accounts payable, and general business services. Assists in developing, monitoring, and reporting accounts and budget data.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.  

Other Requirements and Factors: This is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with the A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment, and on an as-needed basis thereafter.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Four years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

• Time management and prioritization skills

• Strong written and verbal communication skills

• Planning and organizational skills

• Knowledge of word processing, spreadsheet, and database applications

Preferred Qualifications:

• Bachelor’s degree in business administration, healthcare administration, accounting, or related field.

• Four years of related experience in a healthcare business office setting or

• Four years of related experience in a centralized business office setting

• Ability to work with sensitive information and maintain confidentiality

• Attention to detail

• Critical thinking skills

• Knowledge of electronic medical records systems

• Knowledge of TAMU Systems AggieBuy, FAMIS, Concur, iPayments

Responsibilities:

Purchasing:

• Oversees University Health Services’ purchasing activities.

• Manages purchase requests and delegates based on complexity of the purchase.

• Manages inventory and purchasing of vaccines, contraceptive devices, and promotional items.

• Serves as liaison to Contract Administration and Procurement Services.

• May assist in delivering items to the appropriate unit within the department.

Accounts Payable

• Approves AggieBuy invoices for the department. Ensures accounts, support accounts, and accounting codes are entered correctly, and invoices are paid in a timely manner.

• Oversees the department’s payment card program and manages the timely submission of expense reports.

• Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Allocates payment card transactions in Concur and ensures accounting codes are entered correctly and required documentation is attached.

• Coordinates inventory process and maintenance of business files.

• Proposes solutions to routine financial problems.

Travel/ Continuing Education

• Prepares requests and expense reports for staff in Concur.

• Communicates departmental travel and continuing education policies and guidelines to staff.

• Prepares, monitors, and manages the continuing education budget for staff.

• Assists in the development, implementation, and evaluation of departmental policies, procedures, and forms related to business travel and continuing education.

• Researches and recommends training programs and continuing medical education opportunities for managers, ancillary and medical staff.

• Assists in planning, developing, implementing, coordinating and monitoring business programs or services.

General Accounting/ Business Services

• Coordinates annual fiscal year closing activities and drafts new fiscal year plans.  Coordinates fiscal activities with little direct supervision. Proposes solutions to complex financial problems.

• Manages inventory process and annual inventory verification.

• Develops complex financial analysis and summary reports. Composes standard and ad hoc reports and business- related correspondence.

• Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.