Business Coordinator I - University Health Services

Job Title

Business Coordinator I - University Health Services

Agency

Texas A&M University Health Science Center

Department

SHS Finance Centralized

Proposed Minimum Salary

$3,500.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment    

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

  

Who we are   

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.  

  

What we want   

The Business Coordinator I, under general supervision, performs and coordinates a variety of business activities including purchasing, accounts payable, and accounts receivable duties. Assists staff in preparing requests and expense reports in Concur.     

What you need to know

Other Requirements and Factors: This is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with the A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment, and on an as-needed basis thereafter.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Two years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

• Ability to work with sensitive information and maintain confidentiality

• Time management and prioritization skills

• Strong written and verbal communication skills

• Planning and organizational skills

• Attention to detail

• Knowledge of word processing, spreadsheet, and database applications

• Critical thinking skills

Preferred Qualifications:

• Bachelor’s degree in business, finance, accounting, or related field. Previous related experience in a medical office setting

• Knowledge of electronic medical records systems. Knowledge of AggieBuy, FAMIS, Concur, and iPayments

Responsibilities:

Purchasing/Accounts Payable

• Enters and reviews invoices and requisitions, places orders directly with vendors, and processes receiving.

• Contacts vendors to obtain quotes and to follow up on outstanding orders.

• May assist in delivering items to the appropriate unit within the department.

• Submits non-po based invoices for payment and may reconcile monthly vendor statements.

• Provides input to relevant policies and procedures.

• Serves as departmental payment card reallocator.

• Allocates requisitions and invoices in Aggie Buy and ensures accounting codes are entered correctly. 

• Allocates payment card transactions in Concur and ensures accounting codes are entered correctly and required documentation is attached.

• Coordinates inventory process and maintenance of business files.

• Proposes solutions to routine financial problems.

Travel/ Continuing Education

• Prepares requests and expense reports for staff in Concur.

• Communicates departmental travel and continuing education policies and guidelines to staff.

• Assists in monitoring the continuing education budget for staff.

• Assists in the development, implementation, and evaluation of departmental policies, procedures, and forms related to business travel and continuing education.

• Researches and recommends training programs and continuing medical education opportunities for managers, ancillary and medical staff.

• Assists in planning, developing, implementing, coordinating and monitoring business programs or services.

Accounts Receivable/ Insurance Reimbursements

• Coordinates the insurance reimbursement payment process.

• Posts insurance payments to EMR system and reconciles transactions.

• Documents and communicates errors and serves as liaison to the billing office.

• Processes daily deposits in i-payments.

• Logs transactions in daily deposit log and ensures that deposits reconcile to EMR systems. Reconciles daily cashier transactions.

• Documents and communicates errors to the cashiers.

• Communicates cash handling and daily revenue reconciliation procedures to student employees.

• Develops financial and statistical analyses and summary reports.

• Composes correspondence.

• Assists with administration of unit, program or project.

• Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.    

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.