Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents, and lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  

 

Who we are  

As part of the Division of Finance and Business Services, we service the College of Arts & Sciences, which includes 18 departments and more than 130 academic departments that offer students the opportunity to participate in ground-breaking research and immersive field work with world-renowned experts.  Learn more about us at https://artsci.tamu.edu
We serve by:

• Providing outstanding service to our stakeholders

• Facilitating best practices, including ensuring compliance with laws and regulations

• Creating a culture of life-long learning and professional development within our Division

• Engaging in responsible stewardship of financial and people resources in a sustainable manner

We invite you to learn more about our division at  https://finance.tamu.edu/index.html

What we want

The Business Coordinator I provides business support and coordination of a variety of business activities, including reviewing business documents for the unit head and assisting in developing, monitoring, and reporting accounts and unit budget data as directed.

 

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.  

Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of related experience in general office, accounting, or personnel operations.

Preferred Experience:

• Knowledge and experience with TAMU business practices, policies, and procedures.  Knowledge of research grant expenditure allowances.

Required Knowledge, Skills, and Abilities:

• Knowledge of spreadsheet applications. Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multi-task and work cooperatively with others.

Job Responsibilities

General:

• Provides purchasing and travel expense training and support for all Faculty, Staff, and Students within the Biology Department, which includes business office student assistants (ex: Aggiebuy, CONCUR, etc).

• Assists with the planning, implementing, and monitoring of department wide business procedures.

• Provides input to policies and interprets policies and procedures. 

• Assists with the inventory process.

• Maintains business files and composes correspondence.

• Proposes solutions to routine financial problems.

Supervision: 

• Supervises student workers who assist with departmental business data entries into FAMIS, Aggiebuy, IPAY, etc.

• Reviews the work of student workers.

• Supervises and trains student workers that assist with accounts receivable processing.

Accounts Payable:

• Serves as a liaison with Financial Management Operations. Assists in preparing budgets.

• Monitors and reports on unit budget activity.

• Processes and reviews departmental and Development Foundation invoices.

• Inputs invoices through documentation imaging at FMO.

Travel Reimbursements:

• Responsible for reviewing, processing, and approving travel reimbursements.

• Trains faculty, staff, and students on new and existing e-travel procedures.

• Processes reimbursements to Seminar Speakers, the hostess, and employees.

Departmental Purchasing:

• Initiates and arranges all department purchase requisitions.

• Reviews and approves grant vouchers and requisitions.

• Assists with the administration of contracts and grants.

• Contacts vendors to place orders and resolve accounting issues.

• Prepares monthly and annual financial records. 

• Develops financial and statistical analyses and summary reports on fiscal purchasing and historical data.

Accounts Receivable:

• Coordinates the departmental service center invoice processing for the Stockroom, Instrument Shop, etc.

• Reviews billing accounts to see if the account is in good standing.

• Makes copies and sends invoices to departments.

• Scans copies of all invoices.

Department Credit Cards: 

• Reconciles monthly Pro-Cards. 

• Manages the departments purchase and travel card security and liability.

Cash/Check Processing:

• Communicates cash handling procedures, coordinates and approves cash handling activities, and implements and coordinates purchasing activities.

• Coordinates and delivers cash and checks to the appropriate office, such as the cashier's office and the Development Foundation.

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

For additional information on benefits Click here

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.