Business Administrator I

Job Title

Business Administrator I

Agency

Texas A&M University at Galveston

Department

Budget And Analysis

Proposed Minimum Salary

Commensurate

Job Location

Galveston, Texas

Job Type

Staff

Job Description

Who we are

We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university’s goals to recruit and retain a quality workforce and encourage life-long learning practices.  We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.

What we want

The Business Administrator I is responsible for all business functions for a specified department as determined by campus centralized business structure and departmental needs. This position falls under the centralized Academic Business Operations Team – ACBO. Functions include purchasing, funding source identification, compliance, reconciliation & reporting and annual end of fiscal year close out activities, some HR and Payroll processes and some research business processes on an as needed basis working with the Research and Graduate Studies Office (RGSO)  In addition, this position is responsible for implementing the internal departmental procedures and controls necessary to assure maximization of all TAMUG, TAMU System, State, and Federal resources.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree or an equivalent combination of education and experience. 

• Five years of related experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Excellent written communication, analytical, interpersonal, and organizational skills.

• Ability to work in a high stress environment.

• Ability to work with sensitive information and maintain confidentiality.

• Ability to work independently once given a project.

Preferred Qualifications:

• Experience with TAMUS systems such as FAMIS, Concur, AggieBuy, Workday, and Wheelhouse.

 

Essential Duties/Tasks:

Department Budgets and Accounting 

• Serves as creator and/or approver of vouchers, requisitions, and invoices. Performs monthly and/or semester account reconciliations. Assists with management of financial transactions, including assigning costs to appropriate accounts.

• Performs annual fiscal year closing activities. Proposes solutions to complex financial problems. Prepares and analyzes business reports.

• Handles some research administration business processes for the Marine Coastal and Environmental Science (MCES) Department on an ‘as needed’ basis working with the Research and Graduate Studies Office (RGSO) and Vice President for Research – TX A&M University (VPR-TAMU).

Financial and Strategic Planning

• Monitors and controls operating expenditures and makes projections. Assists with development of departmental budget documents. Implements and recommends policies, procedures, and guidelines for business functions within the department.

Purchasing

• Handles all manner of purchasing, receiving (AggieBuy), purchase orders, invoices, etc. of the Department as well as Purchasing (P-Card) & Travel Card expenses through creation, allocation, coding & submission of monthly expense reports within required deadlines.

• Trains staff and faculty on new and existing business procedures and departmental policies including Travel Card & P-Card training.

• May manage cash handling activities and unit capital equipment purchasing.                                                           

Payroll and Personnel

• Manages personnel activities including preparing Personnel Action Request (PAR) forms, development of employment offers where applicable. Responsible for the monitoring and assignment of the Department’s costing allocations for personnel and runs Pay Calculation Results for a Period  and other reports for faculty and staff in Workday portal for accuracy of monthly and biweekly payrolls.

• Participates in the hiring and training of subordinate business staff and/or student employees, may serve as student worker supervisor handling communication, scheduling, and review & approval of biweekly timesheets.                                                                                                  

Policy and Compliance

• Serves as accountability property officer (APO) or assists (APO Alternate) and reviews annual inventory of property with assigned APO. Serves as liaison with Financial Management Services (FMS), Budget, Payroll, and Human Resources units. Implements System policies and regulations and University rules and procedures as instructed by supervisor.

• Attends and/or completes all required / offered training sessions and meetings for business personnel as well as all annual TrainTraq requirements in Workday.

Other        

• Performs other duties as assigned based on Business Continuity Plan under centralized Academic Business Operations (ACBO)  team /supervisor.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days of annual paid holidays. 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month.

• Automatic enrollment in the Teacher Retirement System of Texas. 

• Health and Wellness: Free exercise programs and release time .

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.