Business Administrative Associate - Women, Children & Psychiatric Health Services

University of Illinois, United States

Updated: about 1 month ago
Location: Chicago, ILLINOIS

Business Administrative Associate - Women, Children & Psychiatric Health Services

Hiring Department: Hospital Nursing Services

Location:  Chicago, IL USA

Requisition ID: 1024099

Salary: $50,000-$83,000-commensurate with experience 

Posting Close Date: 4/1/2024

About UI Health: 

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

Position Summary
Provide administrative support to the Associate Chief Nursing Officer of Women and Children's Services and Senior Director of Psychiatry, using initiative, independent judgement and discretion concerning priorities with a high degree of specialization.

Duties & Responsibilities

  • Provides administrative supervision of daily activities of the division, including management of projects, programs, maintenance of office area and supplies.
  • Plans a variety of office support functions designed to maintain effective office procedures and workflow.
  • Responsible for the retention and security of essential records and reports.
  • Coordinates the preparation and review of various administrative, personnel and other reports.
  • Analyze and gather data from the university payroll system, Banner, electronic medical record, and other systems.
  • Provide data requests that pertain to market trends, revenue, cost and activity, and financial reports.
  • Assist with management of unit payroll, staffing, and scheduling process.
  • Assists with the department's TJC preparations and provides ongoing support.
  • Represents the division on various internal/external committees as required of position.
  • Coordinates staff/council meetings and all meeting communication.
  • Prepares agendas and meeting minutes as well as tracks follow-ups.
  • Responsible for distribution of minutes.
  • Provides reports on detailed analyses for department workflows, prepares surveys, business planning and strategy presentations.
  • Acts as a liaison for the Women, Children & Psychiatric Health Services with other hospital departments in order to accomplish work objectives.
  • Responsible for scheduling and updating the Associate Chief Nursing Officer's calendar as well as her direct reports.
  • Assists the Associate Chief Nursing Officer and the ACN0's direct reports when their administrative support is out of the office.
  • Maintains personnel records and completes HR transactions such as separations, resignations, recruitment, and retirement of staff.
  • Facilitates affiliation agreements and contracts between the Women, Children, and Psychiatric Services division and outside vendors.
  • Prepares financial variance reports for Senior Director to track adherence to unit budget.
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    Minimum Qualifications

  • Bachelor's degree in business administration, management, or a field related to the position.

  • Two (2) years of professional business, financial, and/or managerial work experience.

    (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)


  • Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.


    • Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification, and language sections.

    You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the document section of your online application.

    When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e., resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

    If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

    For fullest consideration, the above-mentioned requirements must be submitted no later than 4/1/2024.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

    This is a full-time and benefits eligible position.  UI Health offers competitive salaries commensurate with experience.  All full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Go to https://www.hr.uillinois.edu/benefits for a complete list of Employee Benefits.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation


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