Business/Administrative Associate

University of Illinois, United States

Updated: 2 months ago
Location: Chicago, ILLINOIS

Business/Administrative Associate

Hiring Department: Hospital Observation -Critical Care Division

Location:  Chicago, IL USA

Requisition ID: 1023610

Posting Close Date: 2/16/2024

About the UI Health 

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

 

Position Summary

This position is responsible for the management of business, fiscal, and/or administrative operations. A(n) Business/Administrative Associate interacts with a wide variety of internal and external constituents regarding business, fiscal, and/or administrative functions. While operating with a high level of autonomy and independent decision-making, they work under the direction of designated administrator(s).

Duties & Responsibilities

  • Manages and supports business, fiscal, and/or administrative operations.
  • Contributes to the development and implementation of programs, objectives and/or long-range planning,
  • Acts as a technical and administrative resource; coordinates meetings and meeting communications including agendas and minutes.
  • Plans a variety of office support functions designed to maintain effective office/unit procedures and workflows.
  • Completes/coordinates data requests; provides detailed data analyses and comprehensive reports.
  • Manages assigned areas payroll, staffing and scheduling.
  • Maintains personnel records and completes HR transactions for assigned units - such as separations, resignations, recruitment, and retirement of staff. Assists in recruitment processes for assigned units
  • Responsible for the maintenance, retention and security of essential records and reports
  • Other duties as assigned.
    •  

    Minimum Qualifications

  • Bachelor's degree in business administration, management, or a field related to the position.

  • Two (2) years of professional business, financial, and/or managerial work experience.

    (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)


  • Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.


    • Preferred Qualifications

    • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
    • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
    • Knowledge of technology including electronic equipment, computer hardware and software, and their applications. 

    Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification, and language sections.

    You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the document section of your online application.

    When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e., resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

    If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

    For fullest consideration, the above-mentioned requirements must be submitted no later than 2/16/2024.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

    This is a full-time and benefits eligible position.  UI Health offers competitive salaries commensurate with experience.  All full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Go to https://www.hr.uillinois.edu/benefits for a complete list of Employee Benefits.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation


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