Bursar's Office: Admin Assistant 2

The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University.

It is the responsibility of the Controller's Office aka Financial Services to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Controller's Office oversees the maintenance of the official financial records of the University.

Within Financial Services, The Bursar’s Office is seeking an enthusiastic individual to join our team as an Admin Assistant 2.  The successful candidate will report to the Bursar and serve as administrative support for the department’s leadership team.  Tasks will include scheduling various internal/external meetings, purchasing, serving as a P-Card holder, processing reimbursements and transactions, purchase office supplies, airline tickets, hotel reservations, coordinate and take minutes at meetings, assisting with database management, helping with event coordination set-up/breakdown for meetings/trainings, maintaining the department web pages and staff directory, plus other duties as assigned. The individual selected for this role will be able to communicate with a variety of team members each day, keeping a variety of tasks organized and prioritized, and will be an essential member of a busy, exciting department.

The Bursar’s Office includes both Student Accounting and the Cashier Department.  It serves the entire University, including main, branch, and HSC campuses with the primary focus on customer service.  Student Accounting is responsible for tuition and fee assessment, processing of all electronic and hard-copy statements, refunding of financial aid, reconciliation of loan funds, assisting students with questions concerning their accounts and the collection of outstanding debt.  Over $171 million in tuition and fee revenue, and $11.7 million in MarketPlace Revenue is processed through this office.  Additionally, approximately 44,000 financial aid refunds totaling over $86 million are processed.  The Bursar's Office is held to high standards of confidentiality under FERPA, as well as UNM policy, U.S. military policies surrounding grants, IRS, and numerous other agencies, governmental and private.

This position requires an individual who has strong attention to detail, excellent communications skills, is a self-starter, and can work effectively as a member of a team and as an individual.  An ability to set and manage priorities, adapt to change and last-minute work assignments and knowledge of policies and procedures in working with confidential files/records is essential.

UNM is one of the top employers in New Mexico and offers great benefits including medical, dental, and vision insurance, flexible spending accounts, discounts for sporting and other events, retirement plans, as well as generous leave allowances including paid parental leave.

Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience with purchasing and payment processing
• Experience with P-Card transactions, Chrome River and Purchasing Card Policies and Procedures
• Experience with UNM's Banner 9, LoboMart, Chrome River and other UNM Programs associated with this position
• Proficient in Microsoft Suite (MS Word, Excel, PowerPoint), MS Teams, and other common computer programs
• Experience with databases
• Experience working in an academic setting
• Strong organizational skills with attention to detail and accuracy
• Excellent written and verbal communications skills
• Knowledge of FERPA Policies and Procedures

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.