Budget Analyst

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). Three (3) years of full-time finance, budgeting and/or data modeling experience. Experience reconciling accounts from various databases, working with / and analyzing data, experience with data visualization and data analysis. Experience with financial management transactions. Experience with Microsoft Office Suite. Advanced proficiency in Microsoft Excel (e.g., VLOOKUP, Pivot Tables, Sum if, data modeling, etc.). Experience with creating and reconciling financial reports.
Preferred Qualifications:
Advanced degree (foreign equivalent or higher) in Business Administration, Accounting, Finance, or related field. Four or more years of full-time experience in an accounting or finance role. Proficiency with Tableau and/or business intelligence systems (Oracle, SUNY BI, SUNY RF, PeopleSoft, etc.). Experience working with Google Apps. Experience working in a financial capacity in an academic setting or institution of higher education. Experience with reviewing and performing journal transfers, allocation transfers and/or revenue transfers. Expertise in analyzing various data repositories to ensure validity and troubleshoot discrepancies.
Brief Description of Duties:

The Budget Analyst will be a key resource for senior leadership in the Office of the Provost and Provost VP area units. Responsible for all transactions related to the financial operations of the Provost area with a focus on financial analysis. This includes 35+ units made up of all schools and colleges, centers and institutes and administrative units under the Provost VP Area. Specifically, the incumbent will oversee all units and centers/institute accounts, completing transactions as necessary and maintaining compliance with relevant policies/procedures. The Budget Analyst will record resource commitments to/from the Provost 35+ units, ensuring that resources are received in a timely manner, adjusting as necessary as well as work with other staff to review, analyze, monitor, and report on the financial health of the Provost units. Qualified candidates must have a strong work ethic and the desire to help others.

In addition, the selected applicant must have strong qualitative and analytical skills as evidenced by a deep understanding of financial data, budgeting and accounting practices. Experience with, knowledge of, and understanding of higher education institutions and operations is preferred as is having an extensive understanding of the financial rules and regulations of the University’s funding sources. The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving. With core values of integrity, innovation, and compassion as a foundation, the ability to build consensus collaboratively and transparently on direction and approach will be key to achieving success. Moreover, demonstration of trust, compliance with policy, regulation, and laws are core requirements for the position.
Duties:

• Financial Transactions and Analysis:
  • The incumbent is the primary staff member in the office responsible for providing consistent transactional budget, financial and analytical support, and guidance to 35+ units including monitoring, updating, and reconciling various accounts/databases in a transparent way that holds units accountable.
  • Coordinate activity relating to journal transfers, IFR accruals and distribution of grants and awards.
  • Assist with VP area IFRs, Summer and Winter (SUTRA) accounts, reviewing and approving new revenue supporting account proposals, ensuring allocation and expenditure alignment and compliance with campus policies.
  • Provide unit-guidance on budget planning process, including quarterly meeting support/guidance, mid-year analysis and year end projections, multi-year forecasting and data entry into the campus budget module (CBM), & IFR accrual analysis (incl. deficit reduction policies).
  • Reconcile payment of invoices resulting from larger contract agreements and purchase orders including ensuring compliance with contractual and purchase order terms and conditions.
  • Create detailed spreadsheets ensuring accuracy. Develop and prepare reports utilizing various reporting and analysis tools.  
  • Assist with internal audit of financial and business practices.
  • Perform rate reviews as needed.
  • Prepare various reconciliations and data modeling utilized by the University throughout the year to coordinate the resources within the Provost area, elevating any highly complex issues to the Senior Budget and Financial Planning Analyst. Interface with the other financial systems on campus and in SUNY.
  • Analyze financial condition on a weekly, monthly, semi-annual and end of year basis utilizing various data repositories, ensure validity and troubleshoot discrepancies.
  • Create financial reports, trending analyses and forecast activity.
    Assist with implementing and maintaining internal financial controls, procedures and conducting reviews to ensure the financial goals of the University are achieved.
  • Provide budget, financial and analytical training for units within the Provost Vice Presidential area.
  • Monitor budget to actuals data, make sure units meet budget targets and review/approve budget changes, analyzing changes from planned to actuals.
  • Prepare high level reports for senior leadership meetings at the request of Provost.
  • Prepare Authorization to Recruit (ATR) information by unit for the ATR process meetings for Provost & senior leadership team.
  • Consolidate and analyze mid-year reporting from units and prepare one total VP area analysis.
  • Assist units with completing position compensation request forms and prepare them for review with Sr. Budget and Financial Planning Analyst.
  • Ensure timeline compliance of reporting units, as well as file compliance with university expectations.
• Liaison:  
  • For business functions, operations and data analysis to units within the Provost area as well as other administrative offices, assist with budgetary concerns. Create and/or maintain partnerships within the Provost area and across the University as an integral part of the Provost’s budget team.
• Outreach and Professional Development: 
  • Function as an analyst in all areas of the Office's daily business, requiring a full understanding of the Office, as well as University Policies and Procedures.
  • Participate, as appropriate, in internal and external professional activities, such as a committee member, search chair, meeting or conference presenter, staying abreast of emerging developments within the field.
• Other duties or projects as assigned as appropriate to rank and department mission.

Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $3,087 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
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