Budget Analyst

Apply now Job no:536880
Work type:Staff
Location:Channel Islands
Categories:Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Division of Academic Affairs

Budget Analyst - Non-Exempt

RESPONSIBILITIES & DUTIES: 

Reporting: Independently prepares reports, analyses, and projects for the Director of Business Operations for Academic Planning and Budgeting (APB). Assists in the design, implementation, and training of budget-related forms for use division-wide. Assists in the preparation of decision-making material for institutional and divisional senior management; develops and maintains the division's annual planning calendar in conjunction with the institutional calendar. Develops, maintains, and improves reports tracking the utilization of faculty costs within the division. Prepares management reports and analysis in a variety of formats, including narrative writing and creating graphic presentations for use in various presentations.

Analysis: Develops, maintains, and improves forecasting and budget models to track key cost drivers (non-tenure track, course schedule, etc.). Independently researches and analyzes key financial functions within the division of academic affairs as directed by the Director of Business Operations for APB. Reviews financial plans, budget proposals, proforma, and other financial material for viability, thoroughness, and accuracy as directed. Performs technical budget analysis functions required to allocate and manage the Division's various budgets and funds; analyzes reports for propriety of revenue and expenses, trends, and projections; and presents findings to the Director of Business Operations for APB. Tracks and analyzes costs to ensure departments stay within budget. Evaluates and recommends changes in Division's financial planning, fiscal operations, procedures, and practices. Oversees the divisional technology refresh schedule and ensures that adequate resources remain available. Uses appreciable and independent judgment and provides leadership in identifying, developing, and documenting new policies and procedures for financial strategic planning, forecasting, and budgeting within the Division. Assists with assessing, formulating, and evaluating the impact of recommended or implemented fiscal practices within the Division and is a key contributor in the Division's planning and development activities. Troubleshoots complex Division budget issues, conferring with staff, deans, and other administrators as needed. Analyzes and resolves divisional budget discrepancies and variances.

Administrative Support: Prepares and processes budget transfers, journal entries, payroll expenditure adjustments and supporting documentation. Assists with the annual Divisional budget load as well as the coordination of the overall annual Division budget submission and transfer transaction using Hyperion and assists with supporting the other Division budget analysts in accurately inputting their budgets into the system. Assists the Director of Business Operations for APB in the preparation and submission of annual budget requests, including conducting analyses to support budget line items. Attends meetings and at times presents as a subject matter expert to the Budget Working Group. Works closely with all Division budget staff to ensure best practices and financial controls are in place. Maintains the Office of Academic Planning and Budgeting website. Attends Grants Review Committee to ensure accuracy in grant accounting; reviews pre-award grant applications for accuracy and identify match commitments.

Leadership: On behalf of the Director of Business Operations for APB., independently manages the administration of the Instructionally Related Activities Fee and Material, Services, Facilities and Technology Fee by organizing and directing both committees, facilitating committee meetings, establishing appropriate agendas, holding member accountable, and drafting communication to senior and executive level administrators upon conclusion of the work. Directly oversees the administration of awards for both fees and the processes that lead to fair and equitable distribution. Works directly with stakeholders to provide administrative solutions for new and existing programs. Assists the Director of Business Operations for APB in providing direction and leadership to the division and across campus and, at times, fills in on a variety of committees, taskforces, and working groups that require administrative or fiscal expertise to represent the division on financial matters. Supports all levels of the organization in the budget process and provides guidance, as directed by the Director of Business Operations for APB, on budget management across all funds. Connects decision makers with data in support of their leadership role.

Training: Assists with training divisional staff in budget management, Hyperion, PeopleSoft, and other reporting tools. Assists with providing guidance to other Division budget staff that may also conduct these processes.

Performs other related duties as assigned.

REQUIREMENTS OF POSITION: 

Equivalent to a bachelor's degree with a major in Finance, Business Administration, Accounting, or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Three years of progressively responsible analytical experience including two years performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program. Equivalent to a master's in Business Administration or a closely related field and experience working in an academic setting preferred.

Thorough knowledge of financial, budgetary, and accounting principles and practices. General knowledge of the purpose, functions, and fiscal organization of the campus; principles of position control; and budgetary alignment. Working knowledge of the principles and practices of public finance, administrative personnel, and fiscal management, research techniques, and statistical principles and procedures. Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems, and other types of records management systems. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. Ability to analyze and review the budgets and financial practices of the campus, communicate clearly, and present complex budget information in a clear, concise, and professional manner. Must be able to communicate effectively with a diverse population of students, faculty, staff, and community. Ability to analyze situations accurately and develop an effective course of action. Familiarity with and ability to learn to create statistical dashboards. Accuracy and attention to detail in all facets of the job is paramount.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Hiring Range: $4,600 - $6,250 per month

Advertised:March 15, 2024 (9:00 AM) Pacific Daylight Time
Applications close:Open Until Filled