Budget & Administrative Coordinator I >>>

Tulane University      Office of Human Resources

Description for Job:   IRC29584
Budget & Administrative Coordinator I
Business Operations, Campus Services
Location:  Harahan, LA
Summary
The Budget & Administrative Coordinator is responsible for the systematic management of the capital tax exemption program as it relates to construction purchases. The coordinator works closely with general construction contractors, sub-contractors, and suppliers, as well as Tulane's materials management department and accounts payables department. The coordinator is responsible for reviewing material quotes, opening purchase orders, coordinating contractor approvals of all supplier payments, processing invoices and reconciling contractor pay applications for proper owner direct materials payment deductions. The coordinator is responsible for ensuring that all contractor, sub-contractor, and supplier financial activity fully comply with Tulane's financial compatibly systems as well as federal, state, and local tax exemption requirements. Incumbent participates in external service provider training meetings and serves as project-specific point of contact. Coordinator also assists in the facilitation of financial processes for Campus Services’ branch departments. Incumbent performs administrative tasks as directed. 
Required Knowledge, Skills, and Abilities
• Strong working knowledge of Excel required
• Working knowledge of Microsoft Office software (Word, Outlook) required
• Ability to process typical accounting transactions
• Must be detail oriented with strong organizational skills, able to work independently
• Able to work on multiple tasks with multiple groups 


REQUIRED BACKGROUND CHECK, PHYSICAL, AND DRUG SCREENING FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Selected candidates must complete and pass a background check and an occupational health screening as a condition of employment. For identified jobs, a drug screening will also be required. The background investigation required occupational health screening, and any required drug screening will be conducted after a conditional employment offer has been extended.
Required Education and/or Experience
• High School Diploma or equivalent
• 2 years experience in finance, accounting, or budgeting
Preferred Qualifications
• Bachelor’s Degree 
• Knowledge of AIA and Construction Library of Specifications
• Experience with Microsoft Power BI
Compensation Information
This position is classified as "non-exempt, hourly" and is assigned to pay grade 24. Tulane offers a variety of options to enhance your health and well-being so that you may enjoy more out of life now and in the future. Learn more about Life at Tulane as well as our Benefits and Pay . See our Candidate Resources to learn more about our hiring process and what to expect.
How to Apply
 
This position will close on the date it is filled
 
Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots.
 
Click "Apply Now" to apply for this job.
 
Tulane University is committed to creating a community and culture that foster a sense of belonging for all. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We encourage all qualified candidates to apply. We are intentionally seeking candidates who are committed to fostering equity, diversity, and inclusion in support of Tulane’s Strategy for Tomorrow .
 
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the Office of Human Resources & Institutional Equity by phone at 504-865-4748 or email [email protected] .
 
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