BLANK AST 4 (Personnel Specialist)

Department Purpose

This is one of three personnel specialists in Cluster Five that supports academic personnel activities in the three departments served by Cluster Five. Reporting directly to the CAO, this position works with a wide diversity of academic positions including academic and federation personnel, student employees, Unit 18 lecturers and SOE appointments.

Job Summary            

Under general supervision of the CAO, provides analytical and administrative support on actions pertaining to academic personnel matters in the Departments of Agricultural and Resource Economics, Environmental Science and Policy and Human Ecology. This position acts as a resource for academic personnel policy and practice; analyzes, reviews, prepares, and processes academic actions including appointments, merits, promotions, appraisals, recruitment, changes in status, and salary administration; determines eligibility of academic titles for merits, promotions and appraisals and compiles/prepares dossiers. This position provides administrative and analytical support for the recruitment process for academic personnel, including academic student personnel, and serves as a resource providing advice, interpretations, and guidance regarding academic personnel issues for directors, faculty, managers and staff. This position also coordinates administrative functions and reporting for Agricultural Experiment Station projects and coordinates summer session appointments. As requested, this position assists the CAO, department chairs, and unit directors with special projects. Provide back-up assistance within the unit as needed.

Position Information

PHYSICAL DEMANDS

• Ability to sit frequently sit for extended periods of time.

WORK ENVIRONMENT

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

https://ucdavispolicy.ellucid.com/documents/view/271  

• Work in a busy office with constant interruptions, traffic noise.
• Work flexible and occasional overtime during evenings, weekends and holidays to meet operational needs.

QUALIFICATIONS

Required:

Minimum Education/Experience

• Experience working with academic personnel policies and procedures as it pertains to recruitment of faculty and faculty advancement while maintaining a high degree of discretion, integrity, and sensitivity to confidentiality and privacy.

• Experience with Interpersonal and communication, and professionally and collaboratively interact with individuals from diverse cultural backgrounds and perspectives; skills to relay information to a wide variety of individuals in a clear and concise manner.

• Experience with applying complex policy documents, labor agreements, governmental employment requirements and regulations (e.g. Worker’s Compensation, ADA, FMLA, Affirmative Action) and related material.

• Experience composing and editing documents, correspondence for accuracy, consistency of format, grammar, professional appearance and style, while using standard business software applications including word processing, email, calendaring software and spreadsheets.

Minimum Knowledge, Skills, and Abilities (KSA)

• Ability to analyze and interpret UC policies and procedures relating to Academic Senate, Academic Federation, staff personnel, graduate and undergraduate students, and postdoctoral students.

• Ability to analyze key issues, researching, gathering and integrating information regarding employment matters; This would include Knowledge of equal employment opportunity practices and federal and state affirmative action compliance requirements.

• Organizational skills to prioritize and manage projects and workload to meet multiple, often conflicting, deadlines.

Preferred:

Preferred Education/Experience

• Knowledge of and experience interpreting UC policies and procedures relating to staff personnel, graduate and undergraduate student employment, Academic Senate and Academic Federation actions, and Unit 18 personnel.
• Experience UC information systems including MyInfoVault, Recruit, etc.
• Experience with visa processing.

Preferred Knowledge, Skills, and Abilities (KSA)

• Familiarity with staff personnel policies and procedures UC collective bargaining contracts.
• Skills to analyze complex information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting appropriate course of action for pursuit or recommendation to others and to resolve conflicts.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. 

As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.