BLANK AST 4 (Academic & Staff Personnel Coordinator)

The Blue Administrative Cluster and the College of Letters and Science embrace and value, diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgement of history and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

The Departments of Economics and History are teaching and research units within the College of Letters & Science. The Blue Cluster provides administrative support for instructional and research activities to the following programs: Department of Economics, Department of History, Military Science, East Asian Studies, The Hemispheric Institute on the Americas, Jewish Studies, History Project, California Social Science History Project, the Center for Poverty Research. Studies, Jewish Studies, and Military Science. The Cluster serves over 60 faculty FTE, 10 non-senate faculty FTE, 100+ non senate academic employees of varying titles (Graduate Student Researchers, Teaching Assistants, Visiting Scholars, Postdoctoral Scholars, lecturers), 150+ graduate students, 2400+ undergraduate majors, and 16 staff FTE.

Under general supervision of the HR Supervisor, the Academic & Staff Personnel Coordinator provides analytical and administrative support on all actions pertaining to academic personnel in the Blue Cluster. Serve as primary resource and contract for academic personnel policy and practice to ensure compliance with University policy and procedures. Assist will all aspects of the annual academic review process; analyzes, reviews, and prepares actions including appointments, merits, promotions, appraisals, leaves, changes in status, salary adjustments, appeals and visas. Provide administrative and analytical support for the recruitment process for non-senate academic positions, and serve as a resource, providing advice, interpretation, and guidance regarding academic personnel issues for chairs, directors, faculty, managers and staff. Responsible for providing financial analysis for new and continuing academics as well as providing administrative support on various projects for the Chairs, Directors and CAO.

Position Information

PHYSICAL DEMANDS

• Physical Demands: Sitting - constantly
• Lifting Requirements: Up to 25 Pounds (Light) - occasionally
• Equipment Used to Perform the Duties: Computer and Peripheral Equipment - constantly

WORK ENVIRONMENT

·       The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

·       Experience interpreting and applying academic personnel policy and procedures in a higher education setting.

·       Experience utilizing standard business software applications such as Microsoft Word, Excel, and electronic Accounting and Academic Personnel Systems.

·       Experience managing projects and multiple tasks including planning and coordinating assignments, adapting to changing priorities, meeting deadlines and maintaining a high level of productivity and efficiency.

Minimum Knowledge, Skills, and Abilities (KSA):

·       Knowledge of academic personnel and financial administration.

·       Writing and oral communication skills to effectively interact with all levels of campus management.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

·       Knowledge of and experience with MyInfoVault, KFS, UC Path, RECRUIT and OATS.

Preferred Knowledge, Skills, and Abilities (KSA):

·       Knowledge of UCD Academic Personnel Manual. Knowledge of Unit 18 MOU.

·       Communication, customer service and interpersonal skills to effectively interact with a diverse group of faculty, staff, students and others.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.