BLANK AST 3 (Executive Assistant to Medical Services)

Details

Posted: 18-Feb-24

Location: Davis, California

Salary: Open

Categories:

Healthcare
Staff/Administrative

Internal Number: 5033310

BLANK AST 3 (Executive Assistant to Medical Services)
Job Summary
Department Purpose
Student Health and Counseling Services (SHCS) provides primary care, mental health, urgent care, laboratory, pharmacy, health education and counseling services to registered UC Davis students. SHCS serves approximately 300 patients per day during the schoolyear. The mission is to provide campus health and wellness resources that enable students to successfully achieve their academic goals and life-long wellness. SHCS has approximately 200 staff including managers, senior professionals, professional and support staff, student employees, interns and post doc residents. SHCS is accredited by AAAHC (Accreditation Association for Ambulatory Health Care), and IACS (International Association for Counseling Services). For more information on the department, see https://shcs.ucdavis.edu/ . SHCS Counseling Services are staffed by an educationally diverse group of licensed psychologists, psychiatrists, Masters level therapists, and pre-and post-doctoral trainees, dedicated to assisting students and enriching the university community by providing individual counseling, group services, educational programs, psychological consultation, workshops, and other types of outreach services. Counseling services are offered at no cost to registered students.
Job Summary
Under general supervision of the Student Health & Counseling Services Medical Director, provide executive administrative support to the Medical Services administrative team, including the Associate Medical Director, Medical Staff Supervisor, Registered Nurse Supervisor, and Medical Assistant Supervisor. Manage complex administrative and clinical calendars, screen and prioritize visitors and incoming telephone calls, prepare and/or revise a wide variety of materials, make travel arrangements. Assure follow up, to facilitate the communications and actions of those individuals they support, supporting various clinical and administrative committees and meetings. Provide discrete communication, which is critical for program risk management, patient privacy, medical care, campus public health and environmental health. This position is part of the Administrative Support Team and assists with functions related to program management, quality assurance, risk management and AAAHC accreditation. Helps coordinate IT support for the medical providers by serving as liaison among the medical providers, the SHCS Information Systems department, and outside entities such as UC Davis Health IT.
POSITION INFORMATION
Salary Range
$ 27.34/hr. - $ 39.18/hr.
No. of Positions
1
Appointment Type
Career
Percentage of Time
100%
Shift Hours
Manager will advise
Location
Davis, CA
Union Representation
Yes - CX
Benefits Eligible
Yes
Apply by Date
03/02/24

PHYSICAL DEMANDS

• Sit at a workstation for extended periods of time viewing a computer monitor.

WORK ENVIRONMENT

• This position is subject to pre-placement screening provided by Occupational Health Services. Pre-placement screening will consist of infection control testing that includes blood tests for TB screening and other infectious diseases and may include a physical exam, provided by Occupational Health Services, given at no charge to the applicant. This is done to meet Federal, State and University requirements.
• Position may, at times, require employee to work with or be in areas where hazardous materials and/or infectious diseases are present.
• Position requires signing a statement acknowledging requirement to report child abuse (CANRA) and requirement to report suspected abuse of dependent adults and elders.
• Position may work overtime, when needed.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS
Minimum Education/Experience:

• Experience providing administrative support functions in an executive-level office environment and/or clinical setting. Experience managing electronic calendars and schedules. Experience producing meeting minutes. Experience with effectively taking and relaying messages accurately. Experience using problem solving skills, resourcefulness, independent judgment and discretion to gather information.
• Experience handling difficult, sensitive and/or confidential issues.
• Experience establishing goals and workload priorities, and organizing and coordinating multiple projects with competing deadlines.
• Advanced experience using Microsoft Word, Excel, PowerPoint.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Computer skills to work across multiplatform environment (Mac OS and Windows).
• Interpersonal and customer service skills.
• Demonstrated knowledge of oral and written communication to interact with individuals from diverse backgrounds.

PREFERRED QUALIFICATIONS
Preferred Education/Experience:

• Experience using imaging software applications.
• Experience using web-editing software.
• Experience with web content management and design software.

Preferred Knowledge, Skills, and Abilities (KSA) :

• Knowledge of Practice Management Database and/or Electronic Medical Record system for purposes of reporting.
• Knowledge of medical terminology.

SPECIAL REQUIREMENTS
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.
As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Salary Range
$ 27.34/hr. - $ 39.18/hr.
No. of Positions
1
Appointment Type
Career
Percentage of Time
100%
Shift Hours
Manager will advise
Location
Davis, CA
Union Representation
Yes - CX
Benefits Eligible
Yes
Apply by Date
03/02/24
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=7&JobOpeningId=65125&PostingSeq=1
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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About University of California Davis
UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.
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