BLANK AST 3 (Business Transaction Assistant)

The UC Davis School of Law is consistently ranked among the premier law schools in the United States overall and in terms of faculty and student quality and diversity. The school has nearly 600 Juris Doctor (JD) students enrolled in the full-time 3-year program, as well as a LL.M Program, certificates in Public Service Law, Business Law, Criminal Law, Environmental Law, Immigration Law, Intellectual Property Law and Tax Law, and Joint Degree programs, including JD/MBA, and JD/MA.
The budget for the Law School exceeds $40 million including state funds, tuition and professional fee revenue, gifts, and endowments. Current market value of endowments exceeds $12 million. School facilities include 60,000 square feet in 3 buildings. The School has 40 active faculty and more than 100 staff.

Job Summary

Under supervision of the Financial Services Director, act as part of a team of five to provide highly technical financial and purchasing/account support to the programs, projects, and units in the School of Law. Act as main point of contact to provide purchasing, accounts payable, accounts receivable, travel and entertainment expense reimbursement, equipment inventory, mail/receiving, and other business office services.

Position Information

PHYSICAL DEMANDS

• Sitting – constantly
• Maneuver boxes of files weighing up to 25 lbs.
• Prolonged sitting and use of keyboard.

WORK ENVIRONMENT

• This position may be eligible for a hybrid/remote, 2-3 days in the office.
  
• Work in a shared office with interruptions from traffic, conversations, and office equipment, etc.
• Restricted vacation during peak and fiscal close periods.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience using automated financial systems to perform general accounting transactions, entertainment, travel, honorarium, check request processing and other business transactions.
• Experience with various computer applications (Word, Excel, Outlook, Google search engines, Deskpro, Zoom, etc.) for word processing, spreadsheet, email, internet, calendaring/scheduling software, newsletters, customer support requests management, and meetings.

Minimum Knowledge, Skills, and Abilities (KSA):

• Knowledge of fundamental business practices and generally accepted accounting principles.
• Analytical and mathematical skills to identify/research/resolve accounting problems, to analyze and prepare reports, and to review and reconcile departmental records/ledgers.
• Writing, editing and proofreading skills to compose and prepare business correspondence, forms, and reports with attention to detail.
• Organizational skills to establish and prioritize multiple assignments and meet deadlines.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:             

• Experience working with a variety of UC Davis computerized programs, including Oracle, Aggie Enterprise and Aggie Expense.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge of University policies and procedures pertaining to all UC Business transactions and accounting.
• Interpersonal and communication skills to work effectively within a diverse community, and to establish and maintain positive working relationships with students, staff, faculty, administrators, and visitors.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. 

As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.