Benefits Director

University of the Incarnate Word, United States

Updated: about 10 hours ago
Location: San Antonio, TEXAS
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Position Title Benefits Director
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Benefits Director is responsible for directing and planning the day-to-day operations of the University of the Incarnate Word’s self-funded medical and dental plans, other ancillary insurance benefits, and the 403(b) retirement plans. Responsibilities include investigating and evaluating new benefit programs, improving existing programs, and supervising and monitoring benefits administration. May work with a consultant. Position also responds to employee inquiries and provides excellent customer service. The Benefits Director reports to the Senior Director of Human Resources.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties


Job Duty Name Essential Functions
Description of Job Duties
  • Oversees complex self-funded health and dental plans, including reference-based pricing plans.
  • Monitors third party administrators, stop loss carrier, and associated vendors.
  • Administers ancillary employee benefits programs, such as flexible spending accounts, vision, accident and disability, life insurance, employee assistance, and wellness benefits.
  • Researches employee benefits plans and vendors to identify those that present the best service and value.
  • Designs, recommends, and implements new benefits programs. Examines possible plan and benefits cost changes in conjunction with the Affordable Care Act and grandfather status.
  • Negotiates with vendors and consultants for the best plans, options, and rates.
  • Manages self-funded health and dental plans by developing cost control procedures to assure maximum coverage at the least possible cost.
  • May initiate, negotiate, and recommend direct contract agreements with healthcare providers.
  • Ensures compliance with applicable government regulations. Ensures timeliness and accuracy of required reporting and fees, i.e., IRS Form 1095.
  • Reviews and analyzes changes to state and federal regulations pertaining to benefits and reports necessary changes to management.
  • Resolves administrative problems with the carrier representatives and responds to employee concerns.
  • Coordinates the resolution of claims, enrollment, and eligibility issues.
  • Audits the accuracy and performance of functions performed by benefits staff. Oversees work of Benefits Specialist.
  • Audits, reconciles, and coordinates with Finance/Payroll the remittance processes for benefit-related invoices.
  • Executes benefits surveys and reviews information obtained from the results.
  • Develops communication tools to enhance understanding of the University’s benefits package including monthly newsletters, training, and website updates.
  • Plans and executes the annual benefits open enrollment process.
  • Oversees COBRA administration.
  • Provides timely eligibility, enrollment, and benefit plan documents and information to participants.
  • Maintains all plan documents and benefit records.
  • Provides periodic and annual reports.
  • Provides annual analysis of claims data and projections for funding.
  • Administers the 403(b) defined contribution plan, 403(b) supplemental retirement plan, 457 deferred compensation plan, and VEBA trust agreement for the Emeriti retiree health solution.
  • Coordinates 403(b), 457, and Emeriti processing, including enrollment, contributions, and withdrawals. Reviews and authorizes deductions/contributions to ensure compliance with IRS limits and university policy.
  • Responds to employee questions and resolves issues regarding retirement plans.
  • Provides support for financial audits of plans, assists with the preparation of Form 5500, and responds to other audit requests as needed.
  • Coordinates retirement counseling meetings with TIAA and Emeriti representatives. Plans and organizes annual retirement fairs.
  • Serves on insurance benefits and retirement committees.
  • May be responsible for faculty voluntary retirement incentive plan.
  • Performs other duties as assigned.

Qualifications


Knowledge Skills and Abilities
  • Knowledge and experience with self-funded health benefit plans.
  • Demonstrated success in the design and implementation of successful benefits and well-being strategies.
  • Strong analytical skills and a thorough knowledge of plan designs.
  • Ability to understand, evaluate, and judge RFPs.
  • Knowledge of Reference Based Pricing Plans (RBP).
  • In-depth knowledge of the Affordable Care Act, including grandfather provisions of the ACA.
  • Demonstrated knowledge of contract negotiations and benefits contract language.
  • Strong project management and team leadership skills. Proven ability to work effectively in a team environment.
  • Excellent organizational skills and attention to detail.
  • Proficient written and verbal communication skills including the ability to communicate information effectively with all levels of the organization.
  • Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, COBRA, Section 125, Medicare, and Social Security.
  • Strong analytic skills and ability to forecast.
  • Knowledge of 403(b) and 457 plans.
  • Expertise in Microsoft Office to include advanced Excel skills.
  • Knowledge of HRIS systems.
  • Strong financial and analytical skills.
  • Strong time management skills.
  • Self-starter and strong problem solver.
  • Ability to consistently provide excellent customer service both internally and externally.
  • Ability to effectively maintain strict confidentiality of protected information.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
Bachelor’s Degree.
Required Work Experience
Five (5) or more years of experience in benefits administration.
Preferred Qualifications
Five (5) or more years of experience in benefits administration for organizations with 500+ employees.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals.
Physical Demands
Standard office environment.

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