Award Set Up Administrator I

Job Title

Award Set Up Administrator I

Agency

Texas A&M University

Department

Sponsored Research Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Sponsored Research Services (SRS) is a consortium of research administrators supporting Texas A&M University System members. We provide efficient and superior research administration services to members of The Texas A&M University System in Brazos County, Galveston and Qatar. SRS teams work with stakeholders to provide expertise and assistance with proposal submissions, in negotiation of external contracts, and in project administration throughout the life of the award. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

 

What We Want

SRS is seeking an Award Set Up Administrator I who will coordinate routine project administration and financial details between Texas A&M University System members, sponsors, and administrative offices with an emphasis on post-award administration related to project set-up of sponsored research. We seek to hire a candidate who will support our commitment to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences per our Core Values. The preferred candidate will have previous experience within the Texas A&M University System, a bachelor’s degree in business administration or a related field and experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research. Experience in sponsored research projects management and/or accounting is a plus. The successful candidate will enjoy working as part of a team in a fast-paced environment, providing exceptional customer service in a consultative manner, and will possess excellent communication skills. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

What You Need To Know  

Compensation will be commensurate to selected hire’s experience.

A cover letter and resume are strongly recommended.

Position Details: Hybrid/Remote Work Option: Due to the nature of this position, a hybrid or remote work arrangement may be available for workplace flexibility.

Qualifications

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

Required Knowledge, Skills, and Abilities:

• Excellent critical thinking and analytical capabilities with attention to detail and accuracy. 

• Excellent verbal and written communications, organizational, interpersonal, proofreading, and time management skills. 

• Ability to apply problem-solving skills to complex problems, prioritize, and manage multiple projects and meet deadlines. 

• Ability to work independently and with minimal supervision.  

• Ability to utilize software systems and other electronic tools to successfully and efficiently execute projects.  

• Excellent time management and customer service skills.

• Ability to multi-task and work cooperatively with others. 

Preferred Qualifications:

• Bachelor’s degree in business administration or related field.

• Experience within the A&M System or other university setting.

• Work experience in a professional business environment. 

• Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.

• Experience in reading and interpreting contractual documents.

• Progressively responsible budgeting and/or project administration experience.

• Experience in sponsored research projects management and/or accounting. 

• Advanced experience using Word, Excel, and FAMIS, and/or Maestro to prepare budgets and interpret financial information.  

• Strong mathematical and comprehension skills. 

• Ability to review project scope of work for needed compliance. 

• Certified Research Administrator (CRA)

Responsibilities

• Award Intake- Monitors SRS Awards inbox.  Under supervision, reviews intake for organization and interprets a portfolio of standard award documents which includes budget, revenue, billing requirements, facilities and administrative cost rates, cost-sharing commitments, reporting requirements and deliverables.

• Award Establishment -Executes the internal proposal routing process to expedite the project set-up of internal proposals. Demonstrates the ability to understand and navigate the internal routing process for new awards with regards to the TAMUS policy and procedures.  

• SRS Liaison -Coordinates with SRS proposal administrators, contract negotiators, project administrators, and accounts receivable with regard to data elements necessary for project and account establishment.

• Liaison with TAMUS Member Compliance- Confirms with Member Compliance Officials to help expedite and obtain required protocols and approvals necessary prior to releasing funding.

Why Texas A&M University?  

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month 

• Automatically enrollment in the Teacher Retirement System of Texas  

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more  

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.