Asst Dir/Bus Mgr CFA

University of South Carolina, United States

Updated: 3 months ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: ;

Posting Summary


Logo
Posting Number STA01370PO23
Job Family Business Operations
Job Function Business Operations
USC Market Title Business Operations Specialist
Link to USC Market Title https://uscjobs.sc.edu/titles/132271
Job Level P1 - Professional
Business Title (Internal Title) Asst Dir/Bus Mgr CFA
Campus Beaufort
Work County Beaufort
College/Division USC Beaufort College/Division Level
Department BFT Center for the Arts
State Pay Band 6
Approved Starting Salary
Advertised Salary Range $49,396 - $60,000
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Hours vary depending on event schedule.
Basis 12 months
Job Search Category Administrative


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
The Assistant Director and Business Manager for the Center for the Arts (CFA) at USC Beaufort serves under the leadership of the Director for the CFA. This position provides overall management of the daily operations of the CFA, serves as the Business Manager, handles procurement and accounts payable for the Center, and works with temporary employees to see that all HR paperwork is completed as needed. Responsible for the overall fiscal management of the Center, collection and receipting of funds, budget analysis, providing detailed financial reports on events, receiving and verifying invoices and processing payment requests and purchase orders, working with new vendors to establish in PeopleSoft system, tracking payments. Responsible for Marketing of events through promotions/publicity, programming, electronic and digital media. Assist the Director with the Development and solicitation of sponsors of the CFA.
Minimum Qualifications
Master’s degree and 1 year related experience in business, public administration or administrative services, or bachelor’s degree and 3 years related experience; or equivalency.
Must have experience in Marketing as well as financial management. Cash flow experience and experience with purchasing.
Preferred Qualifications
Marketing experience is preferred.
Knowledge/Skills/Abilities
Working knowledge of PeopleSoft for financial use and for procurement. Verbal and written communication skills are essential to the Marketing functions. Excellent inter-personal and organizational skills, articulate, punctual, reliable, maintain meticulous records, meet deadlines, manage all aspects of fiscal management, (cash, credit cards, etc.) Excellent technology skills.


Job Duties


Job Duty
As Business Manager for the Center For the Arts, will be responsible for all financial functions of this department. Responsible for setting budgets for events and monitoring expenditures and revenue for each, preparing financial reports at the end of each event. Responsible for daily cash collections and proper deposits. Handles all procurement activities, processes purchase orders and initiates payments. Responsible for food approvals, procuring caters as needed, set up for all performer’s hospitality, Movies, Met Opera nights, and most social/fundraising events. Process and submit all HR or purchasing paperwork for temps or contract employees.
Essential Function Yes
Percentage of Time 45
Job Duty
Responsible for Marketing of Center For the Arts events. Works with vendors to produce print materials as well as social media, radio, and other forms of mass marketing. Design and execute print and promotional materials for publicity and writes press releases.
Essential Function Yes
Percentage of Time 40
Job Duty
Overall daily management of the box office, including ticket sales. Assist with scheduling of events and art gallery exhibitions.
Essential Function Yes
Percentage of Time 10
Job Duty
Assist Center For the Arts Director as needed in overall operation of the Center.
Essential Function Yes
Percentage of Time 5


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 12/13/2023
Job Close Date
Open Until Filled Yes
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
Quicklink for Posting https://uscjobs.sc.edu/postings/158356
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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