Associate Vice Provost for Undergraduate Education and Executive Director of Bing Overseas Studies Program

Job Title: Academic Operations Manager 3

Working Title: Associate Vice Provost for Undergraduate Education and Executive Director of Bing Overseas Studies Program

VPUE Unit: Bing Overseas Studies Program (BOSP)

Location: Hybrid (at least 3 days/week on campus)          

Job Code: 4133

Job Grade: M

Exemption Status: Exempt, Full-time, Continuing

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. 

The Office of the Vice Provost for Undergraduate Education (VPUE) is seeking an Associate Vice Provost for Undergraduate Education and Executive Director of Bing Overseas Studies Program (BOSP) with a primary role of providing leadership and strategic direction for BOSP programs that embody Stanford’s commitment to liberal education and experiential learning. The BOSP unit includes a home office on Stanford’s main campus and nine global centers (Berlin, Cape Town, Florence, Kyoto, Madrid, New York, Oxford, Paris, and Santiago). BOSP also operates short-term faculty-led seminars during the summer in various locations and offers quarter-length programs in Australia, Hong Kong, and Istanbul via partnership agreements with local universities. Nearly half of all undergraduates study abroad during their time at Stanford.

In this role, you will work closely with BOSP’s faculty director, global and home office staff, and campus partners to set and advance BOSP’s mission to provide academically excellent programs and transformative educational experiences in global settings. The Executive Director (ED) plays a key role in aligning the work and goals between the global centers and home office, creating a sense of united purpose and mission and ensuring effective support and collaboration. The ED reports to the BOSP Faculty Director with a dotted line to the Vice Provost for Undergraduate Education and oversees an operating budget of $24 million (across multiple currencies) and a team of approximately 65 staff (global and domestic) with direct management of three staff in the home office. While the global directors report to the faculty director, the ED is a critical partner to and strategist with the nine global directors in defining and facilitating their local programs and aims with high academic standards and operational excellence.

https://bosp.stanford.edu/

In this role you will:

●        Partner with the faculty director to develop a strategic plan with cascading goals for BOSP to achieve its educational mission and to ensure effective operations in support of that mission.

●        Direct staff and provide leadership to achieve academic and operational excellence through the goals and vision of the organization. Be responsible for hiring and retaining staff, career coaching, personal development for direct reports and be accountable for the performance of employees. Develop effective staffing models in support of new initiatives, realigning resources as needed.

●        Given the global nature of the work, nurture and exemplify an organizational ethos that embraces and values cultural humility.

●        Lead the development and implementation of solutions for high-level operational and management issues, both locally and abroad, navigating the boundaries between foreign cultures and legal environments while maintaining the integrity of Stanford administrative policy and U.S. law.

●        Build and enhance relationships with academic departments to ensure BOSP’s programs remain relevant and in support of learning outcomes for majors. Foster connections between global directors and campus partners, faculty, and departments.

●        Collaborate with VPUE’s Director of External Relations and colleagues from the Office of Development to promote the visibility of BOSP to its 30,000+ alumni, identify gift opportunities consistent with programmatic needs, and ensure appropriate acknowledgement and stewardship of gifts. Along with development colleagues and the faculty director, plan semi-annual BOSP Advisory Council meetings and communications.

●        In collaboration with human resources, advise and guide managers and global directors in the interpretation and implementation of human resources policies, procedures and programs, under the constraints of foreign law and local customs when applicable.

●        Oversee regular program assessments of ongoing programs for purposes of strategic planning and program improvement, including but not limited to Faculty Senate mandated reports and studies. Collaborate with the faculty director to develop selection criteria for new programs and alternative program models, including faculty and student support mechanisms and business models.

●        Advise VPUE senior management on programmatic and policy development related to global education. May provide input to university leadership on institutional academic and administrative policies and guidelines.

●        In collaboration with campus and global partners, oversee the response and communication strategy to any international incident that may pose a threat to the health, safety, or well-being of Stanford students, faculty, or staff who are participating in BOSP programs. Identify global issues with potential risk management implications and consult with Global Risk and other campus resources to determine appropriate levels of University exposure.

●        Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds. Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

**The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this role, you will bring:

• Bachelor’s degree and seven years of relevant experience in global education and administration or combination of education and relevant experience in Higher Education.  
• Proven ability to establish academic program goals and administrative priorities and to oversee their implementation.
• Demonstrated leadership and supervisory skills. Proven ability to motivate staff to attain high standards of job performance in a multi-faceted, team-work oriented academic program.
• Excellent interpersonal skills, discretion, tact and judgment.
• Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively, and resolve conflicts with diverse personalities and within cross-cultural contexts.
• Successful navigation of organizational changes and change management.
• Demonstrated ability to embed principles of diversity, equity, inclusion, and belonging in programmatic plans and organizational leadership. Ability to cultivate a collaborative and inclusive environment and to foster teamwork and empowerment with cultural humility at the forefront.
• Exceptional adaptability, effectively navigating complex and evolving situations while maintaining cultural sensitivity and respect.
• Visionary and innovative thinking/ seeking out-of-the-box solutions to organizational challenges and driving strategic initiatives forward.
• Advanced negotiation and problem solving skills.
• Subject matter expertise and experience in teaching or running study abroad programs.
• Strong knowledge of industry standards and/or regulatory requirements.
• Experience in budget management, including planning, forecasting, and reporting
• Ability to multitask and manage deadlines.
• Attention to detail and accuracy.

**Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

In addition, preferred qualifications include:

●        Advanced degree in an academic field and related experience with teaching, effective pedagogy, and understanding of student learning.

●        Study and/or living abroad experience.

●        Adept at navigating different cultures and customs.

●        Working knowledge of or familiarity with a second language.

●      10 or more years of progressively responsible administration of education abroad programs in a complex organization, preferably in a university environment.

●        10 or more years of supervisory experience, including professional development and performance management of staff.

●        8 - 10 years of strategic planning experience in an educational context.

●        Deep understanding of the goals, values, and challenges of global education within a research university.

●        Knowledge of a research university institutional structure and administrative systems, policies and procedures.

About the Office of the Vice Provost for Undergraduate Education (VPUE)

As the designated gateway to undergraduate education at Stanford, VPUE strives to connect students intellectually with the full range of our educational opportunities and to promote the active engagement of all faculty, instructors and staff with undergraduate students. 

For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions and develop a sense of civic purpose at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, evidence-based and inclusive learning and teaching practices, and opportunities to pursue public service campus-wide. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one’s research agenda. VPUE collaborates with faculty, staff and students to provide the world-class experiences for which Stanford is known. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with transformative opportunities and fully realizing a liberal education at Stanford.

https://undergrad.stanford.edu/about

VPUE advocates for and supports diversity, equity, inclusion, and belonging at Stanford through our teaching, policies, programming, and partnerships across the university. VPUE seeks to create a work environment motivated and shaped by the principles of diversity, equity, and inclusion, in which all staff explicitly and mindfully act to implement these principles. We seek a work environment which values input from all, transparency and openness in decision-making, and respectful and supportive engagement.

Why Stanford is for You

Imagine a world without search engines or social platforms.  Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world.  Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy.  Our culture and unique perks empower you with:

●        Freedom to grow.  We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

●        A caring culture.  We provide superb retirement plans, generous time-off, and family care resources.

●        A healthier you.  Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.  We also provide excellent health care benefits.

●        Discovery and fun.  Stroll through historic sculptures, trails, and museums.

●        Enviable resources.  Enjoy free commuter programs, ridesharing incentives, discounts and more!

*-Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The expected pay range for this position is $189,000 to $230,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply

If you’re ready to work for an organization that nurtures diversity, respect, professional development and a supportive work-life balance, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your cover letter should briefly describe your interest in the position and how you feel your background and experience would make you a successful candidate.

Completed applications will be reviewed on March 1, 2024. 

http://stanfordcareers.stanford.edu

●        Click on Job Search

●        Enter 102224in the Keyword Search field