Associate Project Manager

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Job Title:
Associate Project Manager

Department:
ERIK | Research Administration

The PRC Associate Project Manager serves the Enterprise for Research, Innovation & Knowledge/Office of Research’s (OR) Research Infrastructure & Strategic Initiatives team to coordinate building services functions and provide administrative assistance for OR-administered research spaces, with primary assignment to the Pelotonia Research Center (PRC) in Carmenton.

The PRC Associate Project Manager collaborates with the Research Infrastructure team, building tenants, and Facilities Operations and Development (FOD) and Information Technology liaisons in a broad range of project planning, building services functions, business continuity, and crisis management activities including scheduling, overseeing, and coordinating maintenance, monitoring and improving custodial, shipping/receiving, and building or service improvement projects.  Coordinates and communicates with tenants, PRC Senior Project Manager, and appropriate university units regarding scheduled maintenance and to resolve time-sensitive service or safety problems, which may include power outages.  Serves as backup building coordinator for the PRC and additional OR-administered research buildings as assigned.

Promotes safety and security by developing and maintaining a security access system, coordinating requests for access to specific building spaces, and identifying, investigating, and resolving issues with compliance and safety standards in coordination with Director of Research Infrastructure and Strategic Initiatives and other university units (e.g. Lock and Key Services).  Advises on and executes standard operating policies and procedures for facility operation, physical maintenance, and space governance; facilitates the monitoring and enforcement of space assignments; serves as first line of customer service for space utilization problems and conflicts. Plans and coordinates with the Research Infrastructure team and tenants to execute all moves, space renovations, and/or equipment accommodations. 

The PRC Associate Project Manager provides exceptional customer service and performs duties that may include committee and meeting coordination and materials preparation, scheduling of shared facilities, event support, and project/administrative support to the Director.  Coordinates the space request and annual review/reporting processes delineated in the OR Space Governance Policy and in support of the OR Space Governance Committee.  Works closely with the Director to manage logistic and administrative functions for shared services and core laboratories within the PRC . 

The PRC Associate Project Manager will ensure the PRC is an environment that fosters the highest level of interdisciplinary research and creative expression in support of the University’s goal to expand sponsored research.  Similarly, the IRF Associate Project Manager will ensure the IRF serves the larger Carmenton “Live, Play, Innovate” ecosystem through oversight of space use and execution/assessment of community-building programs and services.

Performs additional duties and special projects as assigned with potential for progressive levels of responsibility.  This position’s disaster designation is “standby”. 

Responsibilities

60%: Project Management

• Coordinates project planning, building services functions, business continuity, and crisis management activities, including monitoring, scheduling, overseeing, and coordinating maintenance; monitoring and improving custodial, shipping/receiving,  and building or service improvement projects. 
• Serves as primary contact to tenants, Infrastructure team, FOD, IT and others for communications and customer service regarding scheduled maintenance and to resolve time-sensitive service or safety problems;
• Develops and maintains a security access system; coordinates requests for access to specific building spaces; and identifies, investigates, and resolves issues with compliance and safety standards.
• Executes and advises on standard operating policies and procedures for facility operation, physical maintenance, and space governance;
• Plans and coordinates with the Research Infrastructure team and tenants on all moves, space renovations, and/or equipment accommodations. 
• Has the ability to lift up to 30lbs and the ability to move between buildings and spaces over extended periods of time.

30%: Administration

• Performs committee and meeting coordination and materials preparation, scheduling of shared facilities, event support, and project/administrative support to the Director
• Facilitates the monitoring and enforcement of space assignments; serves as first line of customer service for space utilization problems and conflicts.
• Coordinates the space request and annual review/reporting processes in support of the OR Space Governance Committee.
• Works closely with the Director to manage logistic and administrative functions for shared services and core laboratories within the IRF
• Executes and assesses community-building programs and services within the IRF

10%: Other

• Performs additional duties, special projects, and purchasing as assigned

Required education/qualifications: Bachelor's degree or equivalent combination of education and relevant experience.

Desired qualifications: Master's degree. Preferred 2 years relevant experience. Strong administrative, project management, and communication skills preferred; knowledge of university facilities, processes and relevant policies, procedures, rules, and regulations desired; computer skills required with knowledge of Microsoft Office software

Position is considered to be within the Business Planning and Operations job family, Project Management function, S1 career level of OSU's Career roadmap.

Additional Information:

The salary range for this position is $46,100 (min) - $61,450 (mid). The offer for this position may is targeted to fall within this range based on the candidate's skills, experience, and education; salary equity assessments; and the unit's budget.  

On site work required.

Submission of both resume and cover letter is strongly encouraged.

Location:
Pelotonia Research Center (1040)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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