Associate Director, University Events

George Washington University, United States

Updated: about 2 months ago
Location: Washington, PENNSYLVANIA
Job Type: FullTime
Deadline: ;

Posting Details
I. JOB OVERVIEW


Job Description Summary:
Events and Venues is looking for an Associate Director, University Events. The Division brings together the Scheduling, Venues, Executive Events, and University Events offices and works in close collaboration with divisions and teams across the university.
This position in the Events & Venues team reports to the Director, University Events. This position serves as the subject matter expert and direct liaison to school and division/unit representatives and providing guidance on internal major events.
Responsibilities include:
  • Provides subject matter expert advice regarding professional reviews, templates, guidance, vendor recommendations, office hours and trainings for schools, units and divisions – as it relates to events and venues.
  • Serves as trouble-shooter and coordinates with shared-service providers on campus to provide appropriate assistance to schools, units and divisions.
  • Maintain a working knowledge of all school and unit events (tentative and confirmed) through regular meetings and consistent communication with planners. Ensure that confirmed events are listed on the university calendar.
  • Coordinate shared services and university-wide resources to support over 20 school celebrations during Commencement Week.
  • Consult with campus units during the planning process about vendor and on-campus venue recommendations; ensure adherence to university policies and procedures; suggest best practices; review programming; and create planning resources.
  • Receive and process requests for visits from dignitaries and sponsored conferences. Provide protocol guidance and involve university offices as appropriate.
  • Coordinates long-term projects and services for the Events & Venues team; assists with planning of university events.
  • This position will also coordinate large groups of volunteers and temporary staff.
  • Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.


The position is based at GW’s Foggy Bottom Campus in Washington, DC (but may require some local travel).
This position is designated as “Essential Onsite” which means this positions perform essential core safety and operational functions and typically need to be on campus even when access to campus is restricted. (For example, some employees that reported to work daily throughout the pandemic include lab personnel, EHS staff, police officers, facilities staff, among others.)
Minimum Qualifications:
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
  • Experience working at a University
  • Knowledge of event management, registration and teleconferencing systems
Typical Hiring Range Commensurate with Experience.

II. JOB DETAILS


Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: External Relations
Family Safety and Facilities
Sub-Family Venue Management
Stream Individual Contributor
Level Level 3
Full-Time/Part-Time: Full time -> FTE 1.00
Hours Per Week: 40
Work Schedule: Monday - Friday, with flexibility to work occasional nights and/or weekends
Will this job require the employee to work on site? Yes
Employee Onsite Status Essential onsite
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S012768
Job Open Date: 01/17/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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