Associate Director, Reunions, Student, and Alumni Engagement

Updated: about 1 month ago
Location: Chicago, ILLINOIS


Posted: 15-Jun-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open


Other Staff/Administrative

Internal Number: JR26774

Location: Chicago, IL

Job Description:

  • Develops strategic vision for and execution of new and exciting programs that service prospective students, current students, and recent alumni.
  • Liaise between the Office of Advancement and student groups for programming across the four MBA populations.
  • Manages alumni vetting, list generation, alumni volunteer recruitment, and agenda creation for student and recent alumni engagement programs.
  • Liaise with and advises student groups who work directly with alumni on best practices connecting with alumni, specifically the Student Advisory Council and Graduate Business Council.
  • Prepares and executes a variety of communications for prospective students, current students, and recent alumni and specifically schedules and project manages the Recent Alumni Guide email series.
  • Serves as one of the point people on Alumni Engagement communications, event support, payments, contracts, accounting, and ledger management.
  • Tracks the budget and reconciles accounting transactions for student and recent alumni engagement programs.
  • Maintains student and alumni engagement calendar and serves as lead liaison to Booth student services teams.
  • Creates, designs, and executes initiatives and programs to engage the Master in Management and Master in Finance students.
  • Oversees the one-year reunion, which includes recruiting committee members, volunteer management, and program execution. Additional potential to manage the five-year reunion.
  • Engages in relationship and volunteer management activities, identifying interests, cultivating engagement, and connection alumni to Chicago Booth. Manage a portfolio of alumni volunteers.
  • Maintains a visit goal of a minimum of 50 alumni visits per year.
  • Inputs and assesses metrics and progress towards goals.
  • Contributes to the general advancement of the department and alumni engagement at Chicago Booth.
  • Develops, plans, implements, and maintains alumni programs and volunteer activities that connect students and alumni in any existing or new alumni communities.
  • Establishes and maintains metrics of success and makes sure those are present in departmental strategic plans, goals setting, and the annual budget.
  • Is part of the strategy of the Alumni Association in order to provide peerless service to alumni worldwide and develop lifelong relationships in a manner consistent with sound business practices and overarching University and development goals.
  • Has a deep understanding of strategic planning, data management, the creation and tracking of metrics, and the creation and implementation of new constituent relations programs worldwide. Measures, tracks, and reports participation and success of initiatives.
  • Performs other related work as needed.

Preferred Qualifications


  • Masterâ™s degree.


  • A minimum of five years of work experience in nonprofit management, advancement, donor relations, stewardship, alumni relations.

Preferred Competencies

  • Relationship and volunteer management skills.
  • Proven ability to develop strong working relationships across an organization and work with global populations.
  • Excellent organizational skills as well as a strong attention to detail.
  • Outstanding interpersonal, presentation, and communications skills, characterized by the ability to listen, speak, and write well, with a strong commitment to customer service.
  • Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
  • Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
  • Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty, and corporate contacts in a multitude of communication methods i.e., in person, email, phone.
  • Professional demeanor and manage confidential information with discretion and tact.

Working Conditions

  • This position is currently expected to work a minimum three days per week in the office.
  • Travel to campus and/or non-campus locations for University business.
  • Work evenings and weekends on occasion.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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