Associate Director of Grants and Operations

Belmont University, United States

Updated: 3 months ago
Location: Nashville, TENNESSEE


Associate Director of Grants and Operations

We are now accepting applications for a qualified Associate Director of Grants and Operations at Belmont University. 

Employment Type 

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

President

Hours 


Primary Duties and
Responsibilities:		 

Position purpose: 
The Associate Director of Grants and Operations of the Creative Arts Collective for Christian Life and Faith will oversee daily operations and processes for the project including competitive procurement, grantee compliance, deliverables, and reporting, project budget management, and hiring. This position will participate on the leadership team and will supervise the Budget Coordinator and the RFP/Grant Coordinator. This position will collaborate and lead in researching, managing, and maintaining all grants associated with the Collective. This role will also oversee the ongoing operations and finances and internal programs. With the highest priority of the Creative Collective being re-granting, the Associate Director of Grants and Operations will play a crucial role for the team and the mission of the Collective as a whole. This position collaborates frequently with university Advancement, Development and Office of Sponsored Programs to ensure accurate, secure, and efficient processing of all grant information. 

Essential Functions: 

  • Lead the grant operations teams in facilitating the sub-granting processes and managing the overall operations of the grant as it relates to grant guidelines and contracts
  • Oversees and supports the RFP Review and Advisory Board including all aspects of implementing the process
  • Manage, supervise, and collaborate with the Budget Manager and the RFP/Coordinator to create and implement standard operating practices
  • Oversees budget planning, coordinates submissions, and ensures proposal adherence with ethical and legal guidelines
  • Works with the Director and Administrator, and Budget Manager to manage budgets and ensures grant documentation and reports are responsibly submitted including facilitating the acceptance of external funds and the proper deposits into budgets, in collaboration with the Finance and Administration and the Office of Sponsored Programs
  • Develop, implement, and assess Collective programs & initiatives ensuring the objectives, activities, and strategies are executed with excellence ensuring that grants are conducted with efficiency, good stewardship, accuracy, and compliance.
  • Facilitates training and education to other members of the grants team
  • The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.

    • Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
    • Demonstrates passion for the Collective’s Christ-centered mission 
    • Demonstrates a passion for the arts and awe- and wonder-filled artistic expressions  
    • Ability to anticipate, plan and adapt 
    • Ability to build relationships, strengthen the network, and serve as an ambassador on behalf of the Collective and its mission
    • Demonstrates excellent communication skills (written and verbal)
    • Ability to multi-task with a high attention to detail
    • Demonstrates excellent skills with Microsoft Office (Word, Excel, PowerPoint, Outlook), CRM management and Belmont’s internal event management system  
    • Ability to prioritize and execute a strategic plan 
    • Excellent interpersonal skills – demonstrates emotional intelligence, high trust, and an ability to work with all levels of leadership both internally and externally.  
    • Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work
    • Ability to work effectively with a wide range of constituencies in a diverse community
       
    Required Education Bachelors required. Masters preferred.
      
    Required Experience 3-5 years' experience in grant or procurement work; Experience in supporting larger procurement teams or experience working within academia, university-based research and writing.
      
    Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

     

     


     

    The selected candidate will be required to complete a background check satisfactory to the University.

    Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

     


    Primary Duties and
    Responsibilities:    		 

    Position purpose: 
    The Associate Director of Grants and Operations of the Creative Arts Collective for Christian Life and Faith will oversee daily operations and processes for the project including competitive procurement, grantee compliance, deliverables, and reporting, project budget management, and hiring. This position will participate on the leadership team and will supervise the Budget Coordinator and the RFP/Grant Coordinator. This position will collaborate and lead in researching, managing, and maintaining all grants associated with the Collective. This role will also oversee the ongoing operations and finances and internal programs. With the highest priority of the Creative Collective being re-granting, the Associate Director of Grants and Operations will play a crucial role for the team and the mission of the Collective as a whole. This position collaborates frequently with university Advancement, Development and Office of Sponsored Programs to ensure accurate, secure, and efficient processing of all grant information. 

    Essential Functions: 

  • Lead the grant operations teams in facilitating the sub-granting processes and managing the overall operations of the grant as it relates to grant guidelines and contracts
  • Oversees and supports the RFP Review and Advisory Board including all aspects of implementing the process
  • Manage, supervise, and collaborate with the Budget Manager and the RFP/Coordinator to create and implement standard operating practices
  • Oversees budget planning, coordinates submissions, and ensures proposal adherence with ethical and legal guidelines
  • Works with the Director and Administrator, and Budget Manager to manage budgets and ensures grant documentation and reports are responsibly submitted including facilitating the acceptance of external funds and the proper deposits into budgets, in collaboration with the Finance and Administration and the Office of Sponsored Programs
  • Develop, implement, and assess Collective programs & initiatives ensuring the objectives, activities, and strategies are executed with excellence ensuring that grants are conducted with efficiency, good stewardship, accuracy, and compliance.
  • Facilitates training and education to other members of the grants team
  • The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.

    • Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
    • Demonstrates passion for the Collective’s Christ-centered mission 
    • Demonstrates a passion for the arts and awe- and wonder-filled artistic expressions  
    • Ability to anticipate, plan and adapt 
    • Ability to build relationships, strengthen the network, and serve as an ambassador on behalf of the Collective and its mission
    • Demonstrates excellent communication skills (written and verbal)
    • Ability to multi-task with a high attention to detail
    • Demonstrates excellent skills with Microsoft Office (Word, Excel, PowerPoint, Outlook), CRM management and Belmont’s internal event management system  
    • Ability to prioritize and execute a strategic plan 
    • Excellent interpersonal skills – demonstrates emotional intelligence, high trust, and an ability to work with all levels of leadership both internally and externally.  
    • Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work
    • Ability to work effectively with a wide range of constituencies in a diverse community
       
    Required Education Bachelors required. Masters preferred.
      
    Required Experience 3-5 years' experience in grant or procurement work; Experience in supporting larger procurement teams or experience working within academia, university-based research and writing.
      
    Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

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