Associate Director of Administration and Human Resources (Administrator I) - University Corporation

Apply now Job no:536465
Work type:Management (MPP)
Location:San Francisco
Categories:MPP, Administrative, At-Will, Full Time

Working Title

Associate Director, Administration & Human Resources 

Administrator Level (for MPP positions only)

This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Associate Director of Finance and Administration.

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

University Corporation

Appointment Type

At-will

Time Base

Full-Time

Work Schedule

Monday through Friday; from 8:00 am to 5:00 pm

Anticipated Hiring Range

$8,333.00 - $9,167.00 Per Month ($100,000 - $110,000.00 Annually)

Salary is commensurate with experience.

Position Summary

The Associate Director, Administration & Human Resources (AD) provides leadership, strategy and oversight for the administration and human resources (HR) units of University Corporation. With approximately 200 auxiliary employees, the AD will use independent judgment in developing strategies and polices related to the auxiliary’s HR management, operations, and compliance. This includes recruitment, onboarding, staff oversight and training, compliance and policy development, and HR leadership and support to the various UCorp programs and employees. The AD will also serve as a policy and compliance officer, providing regular review, assessment, revision and updating of U Corp’s policies and practices. The AD serves as a key member of the University Corporation leadership team, which involves both strategic planning and implementation. The AD acts on behalf of the Director of Finance and Administration, as directed.

Position Information

Leadership and Personnel Management

• Leads, directs and supervises UCorp staff to achieve excellence in the performance of work assignments and in the identification, development and execution of strategic initiatives in support of department
• Addresses personnel matters arising from UCorp including employee recruitment, retention, performance management (organizational and individual), labor/employee relations, training, and development.
• Collaborate with the Director on staffing effectiveness of the auxiliary, and develop strategic goals for improvement.
• Participates as key member of the executive management team.
• Inform and present the UCorp’s insurance package to the UCorp Finance committee and Board as required.
• Serve as liaison to campus HR as needed. 

Operations and Compliance

• Analyze and develop policies and procedures within and across organizational lines to review and improve workflow that ensures effective, efficient and HR continuous services for UCorp.
• Works in conjunction with the Director to lead, mentor staff, and training in all areas of administration and finance with specific focus on human resources involving benefit administration, adherence with federal, state, county and CSU policies and improving the service component of UCorp HR department.
• Provides collaborative leadership and effectively manage projects and daily auxiliary HR operations to ensure that new rules, regulations, or other changes in operations are communicated in a clear and timely manner to UCorp programs.
• Advises and educates UCorp programs, employees, and stakeholders about relevant compliance requirements, trends, and industry best practices.
• Offer subject matter expertise on all U Corp policies to U Corp colleagues and project directors.
• Conduct regular review of all U Corp policies to ensure compliance, determine need for any modifications or amendments, or new policies or practices. Where applicable ensure related documentation is maintained for each policy.
• Oversees UCorp’s payroll processes and procedures that align with HR policies, guidelines, and practices at the Federal, State, CSU, and Auxiliary levels.

Professional Behavior

• Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D)
• Demonstrate safe work practices for oneself, others and the office environment.

Supplemental Functions

• Represent UCorp, Executive Director, or Director as directed on campus committees or work groups, and outside agencies, as directed.
• Attend conferences and seminars, as directed.

Other Duties as Assigned

Minimum Qualifications

• Minimum of bachelor’s degree or equivalent training and work experience.
• 5-7 years of progressively responsible and successful management of complex organizations responsible for comprehensive and strategic HR functions and responsibilities.
• Demonstrated knowledge, experience, proficiency and success:
  • In developing strategies to critically analyze and solve problems in a fast-paced, daily changing environment.
  • In the use of interpersonal communication skills, presentations, reporting and other strategies to effectively inspire, influence and lead others
  • In the identification and application of appropriate strategies to critically analyze, solve and prevent systemic disconnects in operational patterns
  • In the use of appropriate project management skills and solutions to manage institutional business and administrative practices and initiatives  
• Experience with Microsoft Applications (Word, Excel, Power Point, Outlook).
• Ability to work collaboratively at all levels (colleagues, management, staff), and effectively resolve sensitive matters.
• Ability to analyze, problem solve, and conflict resolution strategies in human resources and business practices.

Preferred Qualifications

An advanced degree in HR management or a related field.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.  SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU).  CSU is a state entity whose business operations reside within the State of California.  Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.  While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected].

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised:February 23, 2024 (9:00 AM) Pacific Standard Time
Applications close:Open Until Filled