Associate Director BBS, MCGD Track

07-May-2024

Molecular Cellular & Developmental Biology - Business Operations

88300BR

University Job Title

Associate Director BBS, MCGD Track

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (25)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration, Business Operations, Student Services

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

219 Prospect Street
New Haven, CT 06511

Position Focus:

The Associate Director 2 for the Biological and Biomedical Sciences (BBS) / Molecular Cell Biology, Genetics and Development (MCGD) Track provides strategic direction and leadership for a range of policies and processes relating to students, academic records, data and security, enrollment policies and procedures, and improvement of student systems, processes, and services in support of the university’s academic mission. Reporting directly to the Lead Administrator and dually to the faculty co-directors, the Associate Director oversees registration, scheduling, and academic records functions for the BBS/MCGD Track, and provides support and coordination around systems and policies to the Registrars in the track.

Responsibilities include maintaining confidentiality and security of student academic records and compliance with academic policies, including budget oversight. The Associate Director demonstrates inclusive operational guidance, and is responsible for creating an educational vision, establishing and maintaining policy, and implementing best practices that enhance service to all constituents, uphold the integrity of academic programs, and serve a diverse and growing academic community. The Associate Director oversees 3 Registrars during the Student Recruitment process and builds a culture of belonging through training and thoughtful supervision. The Associate Director is responsible for educating students through programs and seminars such as the Research Skill / Ethics course and facilitating teaching, student learning, and academic staff support via excellent service, training, and tools. Other responsibilities include student outreach, establishing/maintaining an online social media presence and other assignments assigned by the Track Directors.

Essential Duties

1. Manages multiple support, information, and guidance programs to develop community among University students.2. Develops the support, information, and guidance programs to meet the specific needs of students in both academic and non-academic areas. 3. Assesses and identifies needs of the student community; develops multiple programs and resources to support these needs. 4. Promotes student development through individual advising, outreach, resources, and information sessions on assigned programs. 5. Develops and ensures adherence to protocol for promoting and publicizing activities and specific elements of assigned programs. 6. Directs, trains, supervises, and evaluates the performance of a fulltime student support team assigned to the department. 7. Serves as back-up for interviews with new or prospective students; offers information and answers questions about academic and non-academic issues at the University. 8. Designs outreach materials such as student employment applications and instructions for supervisors and students; plans public training meetings for University staff and students. 9. Participates in and contributes to office projects including development and maintenance of website, departmental meetings, and staff meetings. 10. Executes program changes as necessary in cooperation with other student services functions. 11. Supervises a staff of exempt and nonexempt employees. 12. May perform other duties as assigned.

Required Education and Experience

Ph.D. degree in a biology discipline and two years of relevant experience.

Required Skill/Ability 1:

Excellent oral and written communication skills.

Required Skill/Ability 2:

Ability to teach courses to a classroom of students.

Required Skill/Ability 3:

Well-organized, ability to prioritize, strong attention to detail, and ability to manage multiple assignments simultaneously.

Required Skill/Ability 4:

Ability to work independently with self-directed effort. Strong project management skills.

Required Skill/Ability 5:

Strong interpersonal skills and ability to interact well with faculty, staff, students, and research partners.

Preferred Education, Experience and Skills:

4 years of demonstrated teaching and leadership experience.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus