Assistant University Registrar for Academic Requirements - University Registrar

Position Summary
The Assistant University Registrar for Academic Requirements is a member of the curriculum operations team in the Office of the University Registrar (OUR). The position is primarily responsible for the maintenance of degree and program requirement encoding in the student system of record, Workday Student. The position collaborates with OUR team members, the student system support team and relevant vendors, and campus partners developing and recording program requirements. Reports to Associate University Registrar.

Job Description

Primary Duties & Responsibilities

Serves a member of the Office of the University Registrar (OUR) team and is responsible for a specific area of focus related to and within the student system of record, including:

Academic requirements encoding:

• Lead academic requirements encoding in Workday Student, serving as campus expert on encoding functionality and related system configurations, participating in training, testing, and troubleshooting to ensure academic progress reports functionality is optimized.
• Maintain smooth, predictable production schedule to intake changes in academic requirements, analyze system configuration options to achieve intended impact within overall program requirements, test and validate encoding with schools and departments.

Campus engagement:

• Maintain process and communications to department and school officials developing curriculum, aligning with production schedules to structure publication and delivery of updates to academic requirements in the Bulletin and Workday Student.
• Engage with school and department curriculum personnel to ensure awareness and understanding of functionality, timelines and policies related to the implementation of changes to academic requirements.
• Enforce deadlines, academic policies and processes related to curriculum approval.

Management and curriculum operations team management:

• Hire, train and manage a staff member primarily encoding, testing and validating academic requirements with schools and departments.
• Maintain operational process and communication practices to ensure shared work with direct reports and within OUR teams is effectively executed, with particular attention to the coordination of new/edited course records and updates to requirements in Workday Student and the Bulletin.    

Engage with Workday Student maintenance and support:

• Coordinate with OUR colleagues, Workday Support Team and WashU IT in maintaining system and integrations, i.e. testing and engaging with upgrades and ongoing maintenance.
• Address support requests from campus partners and students and escalate as necessary in alignment with Workday support delivery model.

Maintain Office Standards and Expectations. Coordinate special projects and perform other duties as assigned; engage in professional development activities and study to improve professional skills and stay current on regulations and best practices; attend and present at meetings and events to represent OUR and Washington University in St. Louis. 

Perform other duties as assigned.

Preferred Qualifications

• College/university administration, preferably in a registrar’s office or information systems role.
• Familiarity with policies and procedures of a university, specifically those that relate to academic records and registration.
• Experience with educational technologies related to area of focus.
• Experience with process improvement, organizing others’ work and/or staff supervision.​
• Ability to work well under pressure and with composure. Demonstrated analytical and problem-solving skills.
• Ability to work independently as well as part of a team with shared work, both within and beyond the office. Ability to collaborate effectively with various constituencies.
• Strong communication skills.
• Strong organizational skills with the ability to balance priorities effectively in a busy environment.
• Demonstrated ability to use good judgment.
• Ability to learn new technology.
• Background in basic reporting tools.

Required Qualifications

Bachelor’s degree and three years’ related experience in education, or equivalent.

Grade
G11

Salary Range
$52,000.00 - $88,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.