ASSISTANT TO THE EXECUTIVE DIRECTOR

Department: Ambulatory PreRegistration Ctr

FTE: 1.00
Full Time
Shift: Days

Position Summary:
Perform a variety of highly responsible, confidential and complex administrative support functions for Executive Director; oversee and direct office activities in support of all hospital policies and procedures; serve as a primary point of contact for Executive Director. Ensure adherence to Hospital and Departmental Policies and Procedures. No patient care assignment.

Detailed responsibilities:
* ADMINISTRATION - Provide administrative support for Executive Director; to include coordinate and schedule meetings, interviews, special projects and travel; receive, screen and route incoming calls; greet and direct visitors; respond to complaints and inquiries
* CORRESPONDENCE - Compose and distribute correspondence, memorandums, and reports of a technical or confidential nature
* MEETINGS - Attend meetings and serve as recording secretary; transcribe, type and distribute information to appropriate staff as necessary
* ADMINISTRATION - Perform routine payroll and personnel functions
* ADMINISTRATION - May serve as a liaison for assigned Executive Director; provide information and assistance to internal and external customers
* EQUIPMENT - Operate and maintain a variety of office equipment
* SUPPLIES & EQUIPMENT - Maintain inventory of office supplies; order supplies as needed
* RELATED WORK - Perform related duties and responsibilities as required

Qualifications
Related Education and Experience may be substituted for one another on a year for year basis.

Education:
Essential:
* Associate Degree
Education specialization:
Essential:
* Related Discipline

Experience:
Essential:
2 years directly related experience

Nonessential:
No preferred experience

Credentials:
Essential:
* Not Applicable/Not Required

Physical Conditions:
Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working conditions:
Essential:
* No or min hazard, physical risk, office environment