Assistant to the Chair

Apply now to join FAU on its race to excellence.

For more information on everything FAU has to offer, please visit www.fau.edu/jobs . 

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Assistant to the Chair - Boca Raton, FL.

The Department of Electrical Engineering and Computer Science (EECS) at Florida Atlantic University (FAU) welcomes applications for the position of Assistant to the Chair. This pivotal role offers a unique opportunity to contribute to the dynamic and innovative environment of EECS at FAU. As the Assistant to the Chair, you will be integral in supporting the department’s academic and administrative functions, engaging with students and faculty, and facilitating the smooth operation of our diverse programs. We are looking for a dedicated individual who thrives in a collaborative educational setting and is passionate about making a positive impact on the student experience.

Summary of Responsibilities:

• Oversee the Chair's calendar, managing day-to-day scheduling to ensure efficient coordination of meetings, appointments, and travel plans. This role involves liaising with internal and external stakeholders to facilitate smooth time management.

• Provide support for program management by assisting in overseeing and administering departmental programs. Responsibilities include coordinating across teams, monitoring program timelines and deliverables, and aligning activities with the broader organizational goals.

• Handle a range of administrative tasks, such as managing correspondence, preparing reports, and maintaining records.

• Serve as a facilitator for stakeholder communication, acting as a key point of contact between the Chair, other staff, external partners, and stakeholders. This includes effectively conveying information and maintaining collaborative relationships.

• Work collaboratively with faculty, staff, and student organizations to enhance the overall student experience within the department. This involves actively participating in the planning and execution of student-centered initiatives and programs.

• Facilitate student access to departmental resources, ensuring they are well-informed and supported in their academic and extracurricular endeavors. This includes aiding in the coordination of workshops, seminars, and other student-focused events.

• Other duties as assigned.

The Department of Electrical Engineering and Computer Science (EECS) at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Explore Living in Palm Beach County

The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: www.bdb.org/apartments

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and one year of appropriate experience required
Preferred Qualifications/Skills:
Bachelor's degree with four years appropriate experience or master's degree with two years appropriate experience.
Strong Communication Skills: Must possess excellent verbal and written communication skills, enabling effective interaction with a diverse range of individuals, including faculty, staff, students, and external stakeholders.
Proficiency in Technology: Advanced skills in Microsoft Office Suite, and familiarity with various other computer applications and systems are essential.
Experience in Higher Education or Student Services: Prior experience working in a higher education setting or a role focused on student services is preferred. This experience should highlight an understanding of academic environments and the ability to cater to student needs effectively.
Organizational Skills: Strong organizational and time-management skills are crucial. The candidate should be adept at multitasking, prioritizing tasks, and managing a complex schedule in a fast-paced environment.
Problem-Solving Abilities: Must have excellent problem-solving skills, with the ability to think critically and provide solutions in challenging situations.
Teamwork and Collaboration: Should demonstrate a strong capacity for teamwork and collaboration, working effectively with various departmental teams to achieve common goals.

Salary:

$55,000 - $65,000 per year.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

COECS: Electrical Engineering & Computer Science

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2024-02-28

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.