Assistant Program Manager

University of Kansas, United States

Updated: about 1 month ago
Location: Lawrence, KANSAS

Position Overview

Jayhawk Global is an education innovation center that advances and delivers non-traditional forms of learner engagement, including online degree programs, professional and workforce development, certifications, competency-based educational offerings, credit for prior experience, employee training, and enrichment learning. Jayhawk Global’s mission is both internal, working collaboratively with all KU academic schools and departments, and external, serving all 105 Kansas counties, 50 U.S. states, and over 40 countries. The units in Jayhawk Global include Academic & Professional Programs (including the Aerospace Short Course Program, KU IT Boot Camps, and the Osher Lifelong Learning Institute), the Kansas Fire & Rescue Training Institute, Jayhawk Flex, and the Center for Online & Distance Learning.

The Assistant Program Manager (APM) is responsible for assisting key staff in the Academic & Professional Programs unit, managing the logistics associated with educational course delivery. This position works under supervision of the Business Development Manager and executes the unit’s business strategy through successful delivery of classes worldwide. Additionally, the Assistant Program Manager supports the program administration by maintaining databases, keeping records, maintaining inventories, and generating appropriate correspondence for travel and general office administration.

Because KU Jayhawk Global operates in a self-supporting, entrepreneurial environment, the Assistant Program Manager position requires a self-starting individual who is team oriented. The APM must be a person who is open to new learning, patient with people and processes, yet committed to producing timely, high-quality results.

If you are looking for a rewarding and dynamic career, look no farther than the University of Kansas. In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work!


Job Description

75% - Course Planning and Logistics Management

  • Assists in the planning and implementation of courses delivered in the U.S. and international locations as well as online. 
  • Assists with management of course delivery logistics, including but not limited to check-in and registration, classroom set-up, instructional needs, audio-visual equipment needs, attendee materials, and attendee concerns.
  • Supports the coordination of travel arrangements of course instructors and staff.
  • Prepares course materials & supplies for shipment nationally and internationally.
  • Creates, distributes, and compiles evaluations for educational deliveries.
  • Assists in efforts to maintain inventory of course materials, textbooks, and supplies.
  • Serves as moderator for delivery of online classes.
  • Travels to domestic locations to manage course implementation, acting as a representative of KU Jayhawk Global.
  • Assists the management of attendee, client, and instructor correspondence and communications.

20% - Financial and Reporting Responsibilities
  • Processes travel reimbursements for program staff and instructors.
  • Assists with preparation of cost proposals and contracts.
  • Generates attendance and financial reports necessary for course planning activities.
  • Receives and processes attendee rosters, tracks course attendance in the JG registration system, and generates certificates of completion for participants.
  • Works with the Business Specialist to process instructor payments, vendor invoices and report income/expenses for course deliveries.

5% - Other Duties as Assigned
  • Serves on various committees, as assigned, and works in individual and team settings to accomplish overall Jayhawk Global program goals.

Position Requirements

  • Ability to work occasional irregular hours including early mornings, evenings, and weekends.
  • Ability to travel domestically and internationally approximately 6-8 times per year.
  • Ability to lift 35 pounds with or without reasonable accommodation.

Required Qualifications

  • Bachelor's degree plus one year of related experience; or, Associates degree plus three years of experience; or, high school diploma plus five years of related experience.
  • One year of experience working in educational programs, event management, or equivalent.
  • One year of work experience in a position that included working effectively in a team environment, with deadlines, and multiple, rapidly evolving priorities.
  • Evidence of work experience that required strong organizational skills.
  • Excellent communication skills as evidenced in application materials.

    • Preferred Qualifications

  • Two years of program management, event management or related experience.
  • One year of experience working with budgets.
  • One year of experience working in higher education.
  • One year of experience supporting online learning, including working with a learning management system.
  • One year of customer service experience.

    • Contact Information to Applicants

    Amanda Morgan
    [email protected]


    Additional Candidate Instruction

    A complete application includes:

  • Resume
  • Cover letter addressing how the required and preferred qualifications are met.
  • Contact information for three professional references.
    • Application deadline is Sunday, March 24th. Apply by this date for consideration. 

    Advertised Salary Range

    46000


    Application Review Begins

    26-Mar-2024


    Anticipated Start Date

    15-Apr-2024


    Primary Campus

    Univ of Kansas Edwards Campus


    Employee Class

    U-Unclassified Professional Staff


    Job Family

    EducationalSuport&Delivery-KUL


    Conditions of Employment

    Contingent on Funding


    Work Location Assignment

    On-Site


    Disclaimer

    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.


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