____ Assistant III- GHEI Ambulatory Surgery- F/T, Day Shift

Updated: Mar 21, 2024
Location: Irvine
Job Type:
Department: GHEI Ambulatory Surgery

UC Title: BLANK AST 3

Position Number: 41071613

Reports to: Nurse Services Supervisor 2

Working Title: ____ Assistant III

Cost Center: GHEI Ambulatory Surgery (427035) 

Bargaining Unit: Intl Brotherhood, Teamsters

FLSA: Nonexempt

Date Created: 3/14/2024

Job Code: 004722

Hours: 40

Shift: Not Applicable

FTE: 1

Position Summary: 

Provides administrative support to the staff in Peri-Operative Services serving as a central point for communication and department liaison on matters related to all procedural area operations and activities. Responsibilities include: providing basic reception, answering telephone, typing, filing, etc. Will facilitate surgery scheduling by coordinating the needs with clinical staff and vendors, obtaining patient and financial clearances as needed. Maintains daily staff schedules, schedules meetings/events, generate reports.  Tracks OR patient records and documentation.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our: 

Compensation practices (https://www.hr.uci.edu/partnership/totalrewards/compensation.php ) and 

Benefits (https://careersucirvine.ttcportals.com/pages/benefits ). 

Salary Range: 

Hourly Rate  Minimum   $27.34                   Midpoint    $33.26                   Maximum $39.18

Required Qualifications:

Ability to manage multiple concurrent projects and maintain a work pace appropriate to the workload

Previous experience as an admit worker or surgery scheduler in an ambulatory setting

Demonstrated experience using MS Office

Ability to interpret and understand various medical insurance plans and make accurate determinations regarding coverage

General knowledge of ICD9 and CPT codes

Ability to make quick and sound decisions based on individual situations in order to meet customer needs

Minimum one (1) year recent experience (within past two (2) years) registering patients in a hospital or clinic, working as a Medical Assistant, or working in medical billing

Must possess the skill, knowledge, and ability essential to the successful completion of job duties

Demonstrated experience with the authorization process

Strong data entry skills

Must be able to understand and apply behaviors that are sensitive to diversity of different cultures

Knowledge of HIPAA

Must be able to effectively communicate, read, write and follow verbal and written instructions in English

Ability to appropriately deal with stressful situations and individuals while remaining calm and professional

Basic life support (BLS) certification

Must demonstrate customer service skills appropriate to the job

Demonstrated general understanding of medical terminology

Preferred Qualifications: 

Bilingual in English and Spanish

Knowledge of University and Medical Center organizations, policies, procedures and forms

Experience with Epic

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: • Background Check and Live Scan • Legal Right to Work in the United States • Vaccination Policies • Smoking and Tobacco Policy • Drug Free Environment The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. • California Child Abuse and Neglect Reporting Act • E-Verify • Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/newhire/conditions-of-employment.php 

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m.