Assistant Director of Student Organizations

Job Posting Title:

Assistant Director of Student Organizations

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Hiring Department:

Office of the Dean of Students

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

May 27, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Dean of Students staff serve students through programs, events, resources, and services built around student support, student involvement, and student conduct. Our services also include Student Governance Organizations. Dean of Students is one of eight departments in the Division of Student Affairs.

Student Activities, located in the Office of the Dean of Students, educates, supports, and advocates for all students to facilitate their growth and development through involvement in student organizations. Whether you want to start a new organization or maintain a pre-existing organization, the unit offers a number of services, resources, events, and trainings to help ensure organizations success. Student Activities also provides a number of opportunities for the campus community to learn about getting involved, including our student organization platform HornsLink, the UT Marketplace event, and Student Organization Fairs.

Purpose

The Assistant Director will serve as part of the Student Activities team and support the unit with sponsored student organizations, technology support, and policy implementation. Additionally, this position will oversee the indoor and outdoor space management systems and provide applicable resources for student organizations.

Responsibilities

• Advise student organizations regarding organization management, program planning, interpretation and implementation of Institutional Rules, risk management and other leadership elements involved in advising organizations including indoor and outdoor event consultations.

• Oversee, manage, and assist the student organization indoor and outdoor room reservation process including placing work orders and referrals to campus partners.

• Recruit, train, supervise, and evaluate a team of professional, paraprofessional, and student staff, including direct supervision of 1 Coordinator and 1 Student Development Specialist; oversee the efforts and supervision of the undergraduate student team “Dean’s Squad”; provide functional supervision to staff working on large-scale events.

• Develop partnerships with colleges and departments that sponsor student organizations on campus. Create and implement a process to support sponsored student organizations and their advisors with resources, frequent updates, and relevant outreach throughout the year.

• Conduct workshops, training sessions, and other education sessions for student organizations, advisors, and campus partners regarding institutional policies; review Institutional Rules related to student organizations and facility/space usage on campus.

• Manage technology accounts and software systems used in the office which include Campus Labs/Anthology, Mazevo, Qualtrics, Tableau, Power BI, and Microsoft Office.

• Under the direction of the Associate Director, collect data and assess Student Activities programs and events; collaborate with the department assessment and communication teams to share timely reports and information.

• Assist in special assignments and committees on behalf of Student Activities with the Office of the Dean of Students, Division of Student Affairs, or other campus partners as requested. Other related functions as assigned.

Required Qualifications

Bachelor’s degree and two years of experience developing, administering, and implementing programs for college students. Experience advising student groups, in student personnel or student services. Demonstrated ability to work collaboratively with students, faculty, administration, and external stakeholders. Professional demeanor. Excellent interpersonal, written, and verbal communication skills including presentations, written correspondence, and reports. Attention to detail. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Preference will be given to candidates with a graduate degree in student affairs administration or related field. At least two years of professional experience working with student groups to provide advising, program planning, interpretation of institutional policies, risk management and leadership development opportunities. Experience with prevention, risk management, and public health communication concepts and education. Strong attention to detail and successfully managing concurrent tasks. Independent decision making and problem-solving ability. Knowledge of student development theory and experience with student affairs assessment or program evaluation. Demonstrated strategic and innovative approaches to problem solving. Experience supervising professional and para-professional staff. Experience building partnerships and collaborating across departments in a post-secondary institution.

Salary Range

$70,000 non-negotiable

Working Conditions

• Working near others.

• Repetitive use of a keyboard at a workstation.

• Working around and with standard office equipment.

• Occasional evening or weekend work will be required.

Required Materials

• Letter of interest

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.