Assistant Director of Office of Grants and Contracts Post-Award

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of Grants and Contracts (OGC) in the College of Agricultural Sciences is hiring an Assistant Director Post-Award. The Assistant Director Post-Award serves a key role on the leadership team in the Office of Grants and Contracts (OGC) and is the leader of the post-award unit within the OGC. In an effort to minimize financial risks to the institution, this position has a responsibility to alert and advise units and leadership on spending issues, subrecipient monitoring and to regularly communicate and collaborate with the Finance and Business Office. This position will determine the allowability, allocability and reasonableness of expenses in accordance with grants management best practices, PSU policy and sponsor regulations. The Assistant Director has responsibility for all grants and contacts for the College of Agricultural Sciences and works closely with the University Office of Research Accounting and College of Agricultural Sciences Finance and Business Office on internal and external reporting, audits, billing, and other grant related financial data. They will have oversight of the accurate and timely creation and closeout of grants and assisting academic units in the fiscal management of their grants, including education and training in monitoring budget and expense activity is expected.  The Assistant Director will work closely with the Business Offices, Sponsored Programs and other associated academic and administrative offices to implement grant policy and procedures that align with and ensure compliance with sponsor terms and conditions, college and PSU policy.

The Assistant Director Post-Award must have the ability to hire, develop, and mentor the post-award Grant team. They will maintain an effective team that delivers a highly productive team to deliver expert and optimal customer service. As a successful candidate, you will:

• Manage the day-to-day operations of the post-award unit through an effective team to ensure quality performance of award maintenance, account creation, budget and expense analysis, accounting system updates, expenditure review and approval as needed, including cost transfers, budget revisions financial reporting, reconciliation analysis, and proper accountability of all funds to funding agencies.

• Assess, develop, implement, and maintain process improvements for internal Sponsored Programs post-award procedures and reporting, including reports designed to promote operational efficiency and improve services to end users.

• Oversee, review, and interpret grant/contract agreements, sponsor and university policy.

• Re-engineer processes, reporting and system automations to increase productivity so that the team can focus on delivering insights to Office of Reasearch and Graduate Education.

• Represent the College in the Post-Award Working Group.

• Complete the Penn State ACES Program and obtain PSU Delegated Signature Authority

Qualifications:

This position typically requires a Bachelor’s degree or higher plus 5 or more years related experience, or an equivalent combination of education and work experience.

Preferred qualifications should include:

• Bachelor’s degree or higher in accounting or finance, and/or work experience equivalent.

• 8 plus years of business admin./financial experience and a minimum of 5 years in Grant /Post Award related accounting.  

• Demonstrated progressive responsibilities, including a minimum of 5 years managing professional staff. 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

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Employment with the University will require successful completion of background check(s) in accordance with University policies. 

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