Assistant Director, Finance and Administration

University of Maryland, United States

Updated: 3 days ago
Location: College Park, MARYLAND
Deadline: ;

Posting Details
Posting Details


Position Number: 120300
Title: Assistant Director
Functional Title: Assistant Director, Finance and Administration
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 100
Unit: CMNS-Earth System Science Interdisciplinary Center
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Assistant Director plans and manages significant aspects of the business and financial activities of ESSIC. The incumbent reports to the Director, Finance and Administration (DFA) and will represent the ESSIC Business Office as necessary.
The Assistant Director is responsible for supervising all research activities including pre-award and post-award management, providing research leadership by promoting and facilitating leading-edge research opportunities, and managing departmental operations such as procurement, financial processing, research related payroll activities, travel approvals and inventory management. Will work closely with DFA on overseeing the budget for ESSIC.
Responsibilities:
Manage ESSIC department business processes and improvements, including internal policies and procedures, ensuring alignment with strategic goals, operational excellence, efficiency, consistency and compliance.
• Preparing, communicating and presenting critical financial matters to the DFA and ESSIC Director
• Maintain grants and contracts in good standing.
• Coordinate all accounting records in sponsored awards.
• Primary reference pertaining to federal regulations and other campus corporate services in support of sponsored programs.
• Oversee the budget for, and implications of contracts and grants between ESSIC and government agencies, such as NASA, NSF, USDA and NOAA.
• Establish business practices, processes and procedures, maintains adherence and compliance.
• Oversee the financial transactions of ESSIC to auditors.
 
 
Manage Departmental operations and provide administrative leadership Operations:
• Oversee the requisition/procurement of departmental and research supplies and equipment.
• Supervise business office personnel and provide administrative leadership and mentorship.
• Prepare and administer annual PRDs for 5 staff members.
• Improve/innovate procedures and processes.
• Maintains working relationships with various units across campus as well as with external collaborators.
 
Supervise post-award management
• Review contracts and grants status with the Research & Proposal
Coordinator on a monthly basis.
• Projection of financial progress on approximately 95 contracts and grants on
a monthly basis.
• Primary reference pertaining to federal regulations and other campus
corporate services in support of sponsored programs.
• Communicate with PIs for forecasting plans.
• Review payroll arrangements on research accounts and inform Payroll
Coordinator for processing payroll on a monthly basis.
 
Other Financial management
• Oversee all corporate credit cards expenditures
• Oversee review and approve all travel activities
• Oversee inventory management and reporting
• Other duties as assigned
 
Benefits Summary Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:
Education:
  • Bachelor’s degree.


Experience:
  • 7-9 years of experience in a combination of administrative, financial and managerial work within the University.
  • At least 2 years of staff supervision experience.

Knowledge, Skills and Abilities:
  • Excellent planning and organizational skills.
  • Excellent written and verbal communication skills.
  • Working knowledge of accounting, budget planning and financial forecasting.
  • Working knowledge of grants and contract administration.
  • Solid analytical and problem-solving skills.
  • Attention to detail and accuracy.
  • Ability to multi-task and manage deadlines.
Preferences:
Preferences:
  • Ability to analyze situations, develop strategic plans and ensure successful and efficient implementation of such plans
  • Ability to select, train and motivate staff
  • Ability to effectively interact with campus, system, state and federal officials
  • Outstanding written, verbal and interpersonal skills.
  • Familiarity with KFS PHR, and BA4 is required.
Additional Certifications:
Additional Information:
Salary range is $112,000-$140,000.
Job Risks Not Applicable to This Position
Physical Demands
  • Sedentary work.
  • Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Posting Date: 05/09/2024
Closing Date:
Open Until Filled Yes
Best Consideration Date 05/23/2024
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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