Assistant Director, Department Administration

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Position Summary:

Florida Atlantic University is seeking an Assistant Director, Department Administration - Boca Raton, FL.

The Assistant Director of Department Administration is pivotal in enhancing our department's operational efficiency, supporting research initiatives, and contributing to student success. This role is tailored for an organized, proactive leader skilled in managing both departmental and grant budgets, ensuring financial practices align with federal, state, and university guidelines. Responsibilities include overseeing research proposals, grant administration, staff management, depart finance and fostering an academic environment conducive to student achievement.

• Assist faculty in preparing and budgeting grant proposals, ensuring compliance with internal and external submission guidelines.

• Track proposal submissions and manage awarded research grants, including monitoring expenditures and preparing financial reports.

• Develop and maintain a robust fiscal tracking system for various department accounts (e.g., GTAIDS, Auxiliary, Foundation, Tech Fee, Carryforward).

• Conduct budget forecasting, amendments, and reconciliations to ensure fiscal responsibility and compliance.

• Stay abreast of evolving federal, state, and university policies affecting research and administrative practices.

• Advise department members on compliance matters and implement policy changes as needed.

• Serve as a primary contact for Principal Investigators (PIs) and central research offices, facilitating communication and report submissions.

• Prepare and submit Research Center Reports to the Board of Governors and highlight department research achievements.

• Oversee purchasing functions, including approval of PCard transactions, preparation of requisitions, and monitoring of financial activities.

• Manage administrative staff, providing training, conducting performance evaluations, and fostering professional development.

• Pre-certify effort reports for research awards and manage tuition waivers in accordance with university policies.

• Performs other job-related duties as assigned.

The College of Engineering at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves. 

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.
Preferred Qualifications/Skills:
Experience with budget or accounting.

Salary:

$60,000 - $65,000 per year.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

COECS: Ocean and Mechanical Engineering & Seatech

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.
Eligible for flex scheduling at the discretion of the supervisor.

Application Deadline:

2024-04-08

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.