Assistant Director, Club Sports

ABOUT STANFORD RECREATION & WELLNESS

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics and recreation program in the country. We are the proud Home of Champions and support the university’s physical education, recreation and wellness initiatives.

Aligned with the pioneering spirit of Stanford University, Stanford Recreation and Wellness is committed to bold and purposeful engagement. We ignite a culture of belonging and wellbeing through movement, adventure, play, and learning. More than fifty full-time and over 400 part-time staff oversee eight recreation facilities at one of the world’s most beautiful universities.
Hosting over a million visits annually, we work cohesively, lead with courage, and pursue and revere excellence. We are building a community that is inclusive and a diverse team that is committed to excellence. We take risks. We are willing to lead. We do the right thing. We create innovative solutions. We develop our employees. We promote a culture of gratitude and recognition. We have fun. If that sounds like you, join us.

JOB PURPOSE

As Assistant Director for Club Sports, you are somebody who loves sports, is a champion of student leadership development, and balances fun and creativity while being a reliable professional through the execution of day-to-day operations. Sport Programs at Recreation and Wellness start with the student in mind and help their wellbeing through engaging in fair, inclusive, and exceptional sports opportunities. 

Reporting to the Director for Sport and Youth Programs, the Assistant Director for Club Sports’ focus is to plan and manage the operations of an inclusive, tiered competitive Club Sports program with over 1800 participants in 40+ clubs. Specific responsibilities include student leadership development, supervision and training of part-time administrative and coaching staff, participant registration and program compliance management, scheduling, implementation of risk and safety standards, oversight of club sport special events, budget and administrative management.

In this role you will:
Program Management and Operations (50%)

• Manage Club Sports athlete and team registration through the collection of forms and information including: team travel, fundraising, compliance, assumption of risk/waivers, accident reports, insurance and risk management, athlete eligibility, post-season competition, development efforts, alumni relations, coach employment, team supervision and any other required documents.
• Oversight of club team tournaments and special event planning.
• Ensure the indoor and outdoor facilities for all competitive sports teams are reserved and coordinated.
• Support Club Sport policies and procedures based on university, department and governing body directives and guidelines.
• Develop an annual club sport calendar that includes practices, competitions/tournaments and special events.
• Contribute to the development of marketing materials and strategies to enhance storytelling of participant experience/achievements.
• Based on Sport Program assessed outcomes, implement programming changes to enhance the effectiveness of the Club Sport Program.
• Collaborate with other program units and departments for shared initiatives.

Staff Management and Student Leadership Development (25%)

• Select, train, supervise and evaluate staff including administrative program assistants, supervisors, and support staff.
• Ensure training and accountability for team captains, club officers and participants for improved program experience.
• Lead staff meetings, coach training sessions, and other programmatic meetings as needed.
• Apply leadership theory, mentorship, and belonging and wellbeing principles to staff and student development.

Budget and Administrative Management (15%)

• Manage club sport participant registration website (DSE) content.
• Manage equipment inventory for club sports programming.
• Manage payroll for student and part-time staff.
• Assist with the maintenance of the Club Sport and Sport Programs website.
• Collect and provide quarterly and annual program and participant statistics.
• Assist the Director for Sport and Youth Programs in advising the Club Sports Executive Council on budget processes related to fundraising and allocation of funds.

Other (10%)

• Collaborate with others to help resolve program issues and concerns, interpret policies, and mediate complex and sensitive issues.
• Serve as a resource to other departments; represent Recreation and Wellness at campus events.
• Other duties as assigned or needed.

To be successful in this position, you will bring:

Education and Experience

• Bachelor's degree and two years of relevant experience, or combination of education and relevant experience. Advanced degree preferred.
• Demonstrated experience in the execution of club sports, and/or sport related special event programming.

Knowledge, Skills, and Abilities:

• Demonstrated ability to create an environment that acknowledges, encourages, and celebrates our shared humanity.
• Ability to function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
• Demonstrated strong and effective interpersonal and customer service skills.
• An understanding of student development theory and application.
• Knowledge of risk management practices in recreation settings.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Ability to learn and understand compliance with legal, financial, and university policies and external regulations.
• Passion for trying, learning, improving, and sharing best practices to programs and services.
• A proven ability to effectively and efficiently manage multiple priorities with competing deadlines.
• Demonstrated experience in analysis, decision making, and problem-solving skills.
• Good teamwork with a strong attention to detail and follow through.
• NIRSA competencies for programming at the intermediate level.
• Excellent oral and written communication skills to independently draft effective correspondence and documentation.
• Basic computer skills, including experience with Microsoft Office Suite.

Certifications and Licenses:

• CPR/First Aid/AED Certification of the ability to get within six months of hire

At DAPER, we firmly believe that diverse teams make better decisions, foster innovation, and drive success for everyone involved. We celebrate differences in abilities, backgrounds, and perspectives, recognizing the rich tapestry that fuels our excellence. We are committed to fostering an environment of belonging where every voice is heard, valued, and respected. Your unique perspective is not just welcomed; it’s essential to our continued growth and success. So, if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great add to our team.

DAPER’s Integrity:
This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her involvement with Athletic Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and PAC-12 rules and regulations.

The expected pay range for this position is $67,000 – $81,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for you: 
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with.

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected] . For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.