Assistant Director, Admissions Operations

Department
 

Booth Admissions, MBA Programs: Operations

About the Department
 

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.
For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary
 

This position provides professional support and solves straightforward problems in the implementation and administration of admissions strategies, policies, and procedures. Conducts interviews and applicant evaluations. Coordinates the admissions of students independently or with guidance from others.

Responsibilities

• Manages and streamlines operational communications, work streams, and calendars, in collaboration with Marketing, Admissions, and other business units.
• Assesses, develops, and maintains system processes as needed. Anticipates issues/challenges and helps establish best-in-class workflows.
• Develops operational efficiencies within CRM systems and keeps related processes up-to-date. Uses knowledge of Slate to increase office efficiency and productivity.
• Monitors applicant status and ensures that all required application documentation is received within established deadlines.
• Processes admission applications, transcripts, test scores, and English proficiency exams for applicant; evaluates, verifies, and determines eligibility.
• Responds timely and efficiently to prospect, applicant, and student operational and technical-related emails.
• Ensures the integrity and accuracy of all data related to student admissions, scholarship, and enrollment within all relevant application management systems.
• Recruits and/or evaluates applicants for admission by interviewing, reading applications and summarizing evaluations. Completes these tasks independently or with some guidance and instruction from others.
• Participates in special projects such as developing marketing materials, monitoring budgets and recruiting underrepresented groups with moderate/high levels of authority.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Coursework in computer science.

Experience:

• At least one year of related experience in system administration/higher education.

Technical Skills or Knowledge:

• Demonstrated proficiency in CRM databases.
• Desire to learn coding in SQL, Javascript, XSLT, and HTML.

Preferred Competencies

• Some knowledge of how technical systems work and connect, as well as innate curiosity for problem solving.
• Exceptional communications skills.
• Professional demeanor, discretion, and a customer service-oriented approach to the job.
• Superior organizational skills.
• Handle multiple detailed priorities/projects simultaneously and meet strict deadlines with frequent interruptions.
• Proven ability to manage internal working relationships and interact and communicate with discretion, clarity, tact, and courtesy.
• Maintain confidentiality.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Student Affairs & Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.