Assistant Controller

The Assistant Controller is responsible for assisting the Controller with the overall management of the College’s finances and the Financial Services department. The Assistant Controller plans and manages the monthly/quarterly/ annual close and related financial reporting and analyses, performs daily cash monitoring and assists with the college’s annual and multi-year operating and capital budgeting process. The Assistant Controller also contributes to policy and procedure development and to enhancing the efficiency and effectiveness of all fiscal practices.

• Manage the monthly, quarterly and annual close process, ensuring that all transactions are reported timely and accurately.
• Prepare monthly and quarterly financial statements and related reports, analysis and account reconciliations; prepare ad hoc financial reports and analyses as necessary or requested.
• Plan and coordinate the annual external audit of the College’s financial statements and assist with the A-133 compliance audit.
• Perform daily monitoring of cash positions; monitor variances between actual and forecast; perform controls to ensure that cash schedules agree to accounting records; timely communicate situations which may impact the forecast in future periods; assist Controller in preparing and updating monthly/annual cash forecast schedules.
• Assist with the college’s annual and multi-year operating and capital budgeting processes; monitor progress during development cycle to ensure accuracy, completeness and timely completion.
• Review, develop, and implement best practice related to fiscal policies, month end closings and department procedures; recommend changes that will enhance the efficiency and effectiveness of fiscal practices and provide superior customer service to users.
• Manage and mentor assigned Financial Services staff; exercises full supervisory authority directly and indirectly over staff; hire and train new staff; confer regularly with staff to plan, coordinate and evaluate activities/projects; assign and review work; assist with difficult or unusual tasks; investigate and resolve problems; evaluate job performance.
• Responsible for implementing best practices relating to accounts payable, the prompt and accurate payment of payables to outside vendors as well as any reimbursement to faculty and staff. Supervises the work of staff to meet deadlines and ensure the preparation of all required reports and statements.
• Compiles the information and financial schedules necessary for the College's outside CPA firm to prepare the   Form 990, MA PC and other state regulatory reports; assist Controller in developing and maintaining calendar of statutory filings, and planning for the timely completion of filings.
• Assist in performing key research and planning functions related to the design and upgrading of accounting information systems.
• Work collaboratively with all College departments to enhance practices and procedures.
• Provide exceptional customer service; establish and maintain collaborative working relationships with all areas of the college.
• Fully utilize technology and efficient and effective business practices in the design and delivery of services; ensure that proper internal controls are in place at all times.

• Attend meetings and participate on committees as assigned.
• Perform other related duties and/or special projects as required and/or assigned.
• Participate in strategic initiatives as requested.
• Travel to Regional Centers may be required.

• Bachelor’s Degree in Accounting required.  Advanced business-related degree a plus.
• Experience in public accounting required, CPA preferred.
• Minimum of 5 years of non-profit accounting and reporting experience, higher education preferred.
• Hands on experience accounting for endowments, scholarships, temporarily restricted funds and related release from restrictions, gift accounting and Development reconciliation.
• 3 plus years of supervisory experience required.
• Experience with and ability to manage annual audit process.
• Demonstrated sophistication with accounting software and report writers required; Microsoft Dynamics Solomon (SL) or GP, FRX, Jenzabar, Info maker preferred.
• Must be proficient with Excel at an advanced level.
• Must have ability to maintain strict confidentiality and discretion.

• Solid analytical and organizational skills, accuracy and attention to detail are a must.
• Must be able to effectively handle multiple tasks, duties, responsibilities and shifting timelines while meeting deadlines.
• Takes initiative and has strong sense of ownership for assigned work functions; ability to work independently and as a team member.
• Excellent interpersonal and written and oral communication skills required.
• Ability to research and resolve internal and external matters and interpret/enforce policy and procedural questions; ability to problem solve, recommend and implement solutions.

While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle or feel; reach with hands and arms; and talk, listen, and effectively communicate with others in person and in writing. The employee is required to be mobile. The employee must be able to occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include the ability to see others and read documents. This job requires the employee to spend lengthy periods of time performing computer assisted work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To apply please forward cover letter and resume to [email protected] .