Analyst to the Chair

Temporary Employment Program

Temporary Employment

76361BR

Job Summary

Key Responsibilities: 

Analyst to the Chair:

• Apply working knowledge of Chair roles, anticipate needs, and prioritize requests.
• Maintain a complex schedule for Chair and Vice Chairs, scheduling meetings and room reservations.
• Coordinate communications and information on behalf of Chair with various entities.
• Manage departmental communications and publicity, draft and edit correspondence.
• Maintain mailing and contact lists, update email distribution lists.
• Ensure and maintain departmental websites, such as Collaborative Learning Environment (CLE) and Wiki.
• Manage, schedule, and coordinate department-level meetings, retreats, and conferences.
• Prepare meeting minutes for various department meetings and assist with agenda planning.
• Coordinate faculty searches, serve as a contact for academic recruitments, and assist search committees.
• Review lists of faculty for separations, renewals, or merits/promotions and submit for processing.
• Coordinate Annual Appointment Renewal meetings and assist with Annual Revenue Election Forms.
• Assist Chair/Vice Chairs with Annual Merits and Promotions and support faculty in the development of Moodle courses.

Financial and Resource Data Analysis:

• Research, interpret, and apply applicable departmental, SON, and UCSF policies and regulations.
• Gather and analyze resource and other data for departmental planning, prepare reports.
• Collect data on WOS faculty contributions and analyze productivity data.
• Develop a database for tracking faculty work activity and analyze data for publications and reports.

Faculty Support:

• Revise, update, and maintain faculty CVs and Biosketches.
• Edit scientific manuscripts and provide support for grant and manuscript submissions.

Issue Resolution and Resource Management:

• Maintain a complex filing system for publications, research papers, and other documents.
• Serve as a liaison for faculty support issues and special projects, track progress, and ensure resolution.

Standard Operating Procedures and Guidelines:

• Participate in the development and revision of standard operating procedures and guidelines.
• Provide expertise and support for website redesign, updates, and edits.
• Assist in short- and long-term planning for the organization and recommend changes for compliance.

Additional Responsibilities:

• Provide coverage for Department Staff of the Day activities.
• Assist with travel arrangements.
• Act as a backup for the facilities specialist, managing loaner laptops, key inventory, and submitting ITFS and Facilities Management tickets as needed.
• Perform other duties as assigned by supervisor/Admin Director/Chair.

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum 1 year of related experience
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.

Preferred Qualifications

• Expertise in Microsoft Office, Word, Excel, Powerpoint, Box
• Knowledge and experience working -in an academic institution or research university.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Professional (Non-Clinical), Support Services, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Appointment End Date

16-Feb-2024

Location

Parnassus Heights (SF)